PTR: Promotion, Tenure and Reappointment

PTR Policies:

• College Policies related to PTR can be found here: https://clas.uconn.edu/faculty-staff/guidelines/

• Questions about these guidelines and procedures can be directed to clas@uconn.edu

Interfolio: The online system used to streamline faculty data and processes related to evaluations and other workflow solutions.

• Link to Login: Interfolio

• Training: All Interfolio users are encouraged to take this training course before utilizing the PTR system: https://rise.articulate.com/share/Zv9oVNyzU89LcN9je0Uo44JcriWpZ5JQ#/

• Promotion, Tenure, and Review module: Used for submission and review of all PTR/PR related actions

  • User guide provided by the Provost Office: Interfolio PTR User Guide

• Link to guide answering common questions & issues: PTR FAQ - UConn`s Interfolio

FAQs: PTR Newsletter

Q: Are the templates made?

• Templates have been made for each department. There are 9 total templates. When creating cases, please use the template that starts with your unit. For example: ‘CLAS – ERTH: Annual TT Reappointment’ or ‘CLAS – ANTH: Midpoint Review’. Questions about templates can be directed to CLAS@uconn.edu.

Q: How should revised materials be added to a candidate’s packet?

• If there are adjustments to a candidate’s packet, such as major status changes to publications or grants, the case manager or unit administrator should upload the revised document, clearly labeling it as an updated page. The original document will remain in the candidate's packet.

Q: How do I update my unit`s PTR committee?

• You can update committee membership under the “Users & Groups” tab. Updating the committee membership here will mean it updates in any templates or active cases where this committee is being utilized. It will not affect closed cases.

Q: How do I add the joint appointment supervisor to my candidate’s workflow?

• It is encouraged that units email clas@uconn.edu to amend a candidate’s workflow. However, the process is outlined below:

  • Step 1: Create a joint appointment supervisor in the internal case section (if one does not already exist).

  • Step 2: Add the joint appointment supervisor as an ad-hoc reviewer by creating a new workflow step.

  • Step 3: Add a requirement to the workflow step for a letter.

• You can follow this same process for any ad hoc reviewer needed.

Q: Candidates going up for early review. Other than noting it on the summary sheet, what else should happen?

• The candidates should meet with the Department Head to ensure that the faculty member and department are on the same page. After that, a discussion with the Associate Dean or Dean should occur. Please reach out to clas@uconn.edu to facilitate this conversation.

Q: Who is responsible for uploading a committee evaluation letter?

• Only the Committee Manager, Case Manager, or an Administrator can upload the committee’s evaluation and move the case forward to the next stage of review. For departmental committees, the committee manager can be set to the committee chair or another responsible individual agreed upon by the committee or appropriate administrators.

Q: How should the committee sign the letter?

• All eligible voting members of the department PTR/PR committee must sign the recommendation letter. The signatures should be electronically conducted.