Other Equipment Loan - Check-out (Faculty/Staff)

Owned by Matt Proulx
Last updated: Dec 15, 2023
2 min read

These instructions are specifically for Stamford ITS

Equipment:

  • Camcorder Kit (Canon Vixia HF R82 Camcorder, 32GB SD Card) and Tripod (optional)
  • Camera (Sony DSLR) and Tripod (optional)
  • Document Camera
  • Laptop Cart (12 laptops)
  • Presentation Remote
  • USB-C to HDMI adapter

For iPad or Laptop Loan, please see iPad or Laptop Loan - Check-out

Instructions

Stamford campus loaner request forms can be found on our Stamford ITS webpage.

Check out device

  1. Have the client fill out the Device Loan - Faculty/Staff form.
    • Upon form submission, the requestor gets an automated IT Service Desk email with ISD ticket number of their loan request.  
  2. Once the form has been completed, find the associated ticket that was made by searching in Jira for the client’s NetID. The ticket can take a minute or two to be created.
  3. Stamford ITS staff will reach out to the requestor to schedule a time for pickup if equipment is available.
  4. At time of pickup, Stamford ITS staff will open the ticket and click on Add form and add Loaner Check-Out.
  5. Make sure that the listed user in the form is the client. If not, change it to their NetID.
  6. Ensure that the consent form was filled out (this is the form that was completed in step 1).
  7. Choose a device by asset tag. The only devices listed should be ones that are available according to Assets. Deployed assets will not appear.
  8. Select additional equipment as desired (this is specifically for Camcorder or Camera loan if Tripod is needed)
  9. Select a due date.
    • Laptop Cart is next business day after date needed.
    • Camcorder or Camera is up to 2 weeks (extensions are permitted at end of loan period contingent upon supply)
    • Document Camera, Presentation Remote, and USB-C to HDMI adapter are for entire semester (extensions are permitted at end of loan period contingent upon supply) 
  10. Click Save and submit.
    • This will update the device in Assets as "CHECKED OUT" to the user with the due date you entered. This will also mark the ticket as "Scheduled" with the same date.