Schedule a Teams Live Event
- Former user (Deleted)
- Ethan Caya (Deactivated)
- Meera S Nair
Faculty and staff can schedule a Teams Live Event if they want to present content online to a large audience and want to limit interaction. With a Live Event, 20,000 users can attend in view-only mode.
Users do not have the ability to schedule Live Events by default. To request the ability to create Live Events in Teams contact the Technology Support Center.
Scheduling an Event
The organizer of a Teams live event can schedule them the same way they would schedule a regular Teams meeting.
In Teams, navigate to the Calendar tab.
Click the drop-down menu next to New Meeting in the top right corner.
Select Live event from the drop-down menu.
Add the meeting title, date and time information, and other details.
In the Invite people to your event group box, add the names of your event group—the people who will be presenting and producing the event. The event group can consist of anyone inside or outside your org. Just do not invite attendees at this point—you will get a link to share with them later.
Select Next.
Under Live event permissions, choose who can attend your live event:
People and groups:Â The event can only be watched by people, contact groups, or Microsoft 365 groups you name (max. 150 email addresses).
If you select this option, then you can also select the people and groups who can attend the event by adding them to the Add a person or a group field on the right.
Org-wide:Â Everyone in your organization can watch the live event, including guests.
Public: Anyone can join.
Make selections under How do you plan to produce your event?
Recording available to producers and presenters:Â A recording is available for download for 180 days after the event.
Recording available to attendees: Attendees can watch the event using DVR options for 180 days.Â
Captions: Captions are available.
Attendee engagement report: You can download a report that tracks attendee participation.
Q&A: Attendees can interact with producers/presenters in a moderated Q&A.
Support: Include a URL for attendees to access support info.
Select Schedule.
Once the event is scheduled, be sure to make any changes to it in your Teams calendar. Do not edit this event in Outlook.
At this point, you will arrive at a confirmation screen with your event details. To invite attendees to the event, click Get attendee link and share it with them via email, listserv, etc. You can also add attendees by following the instructions here.
