Ordering Workstations through University PC Refresh Program

Owned by Ashley Mattingly
Last updated: Jul 14, 2023 by Yi Zhang
3 min read

IT professionals and fiscal officers can submit bulk orders biannually for workstations and other equipment through the University PC Refresh Program. The ITS program administrator initiates the process by sending an email to eligible staff that notifies them when orders are being accepted.

This program is designed by bulk orders and not individual purchases.

Ordering Through the Website

Use of the ordering website requires approval. If you need access, contact the Program Administrator.

  1. Log in to the ordering website with your NetID credentials.

  2. Select Start New Order.

    orders

  3. Select the computer you would like to order. 

Select the area that you are purchasing for (only applicable for purchasers who are purchasing for multiple areas).
Select the existing KFS number or enter a new KFS number, and choose which type of device you are purchasing (Dell PC/Monitor or Mac).
Check the This order is funded by a grant checkbox if the KFS account used is funded by a grant.
Check the This order is for a lab environment checkbox if the machines are ordered for a student computer lab.

Ordering Screen

Note: After you are done configuring one type of device you will be brought back to this screen so you can order more if you need to.

4. Click the Order button under the device model, enter quantity and press Next Step and follow instructions.

On this step, you will enter the NetIDs of the faculty/staff members receiving the devices.

Note: If you are ordering for more than one user, simply click Add User to Order to add another NetID and select the Number of Computers they are receiving.

5. Next, you can order accessories and monitors.
Note: You are only able to select one monitor option per computer.

If you are ordering more than one computer with the same configuration for different people, you can press the Duplicate button for the accessory/monitor selection. This automatically selects the next person who is part of the order and displays their name and NetID at the top.

6. Once you are done ordering press Add to Cart.

7. Review your order. If needed, you can click Save Cart and return to it later. Once you press Submit Order, you are unable to add or subtract items from your order. Please review before submitting.

Viewing Submitted Orders

You can download a copy of your submitted orders with details on assignees, model of computer, PO, and more by clicking on your order number under the Submitted tab on the main screen of Order Computers. Once the computers have been shipped, you can view valuable information such as Asset Tags and Serial Numbers. This information is necessary for distributing computers to the correct users within your department. 

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