Outlook Features

This article is intended for faculty, staff, and student workers that use the email and calendaring application Microsoft Outlook. This article contains instructions on setting up and using its basic features. Student workers log in with their netidwork@uconn.edu and password. Faculty and staff log in with their firstname.lastname@uconn.edu and NetID password.

Using Mail 

• Outlook and Apple Mail serve as desktop clients for email.

  • Setting Up Office 365 Email on Desktop

• Gmail can be set up to be used in Outlook.

  • Setting up Gmail in Outlook 2016 on Mac OSX

  • Setting up Gmail in Outlook 2019 on Windows

• Spam rules allow you to set a filter so that emails marked as spam are redirected to a different folder.

  • Setting up Spam Rules for Outlook

• If you ever delete emails accidentally, there is a way to recover them in Outlook or Office 365.

  • Recovering Deleted Emails in Outlook Client and Office 365 Online

• Enable or disable the auto-complete list feature in Outlook.

  • Turn on the Auto-Complete List in Outlook

• Mass mail enables a sender to contact a large number of recipients via email at one time.

  • Adding a Mass Mail Account in Outlook 2016 for Windows

  • Adding a Mass Mail Account in Outlook for Mac

• Emails can be archived from Google Apps to Outlook.

  • Archiving Gmail Using Outlook

• Emails can be archived to a file on your computer and imported into Outlook.

  • Archiving Outlook Emails on Mac

  • Archiving Outlook Emails on Windows

Using Calendar 

• Outlook has a built-in calendar feature that allows you to create a calendar and share it or view other calendars that are shared with you.

  • Using Calendar in Outlook 2011 for Mac OSX

  • Using Calendar in Outlook for Windows

  • Setting up a Shared Calendar 

  • Setting Up Google Calendar in Outlook for Windows

  • Exporting Office 365 Calendars in Outlook

Using Contacts 

• Contacts allows you to keep track of all of the people you need to communicate with.

• You can also view the Global Address Book to see everyone in the same organization.

  • Using Contacts in Outlook 2011 for Mac OSX

  • Using the Global Address Book in Outlook

  • Using People in Outlook 2013 for Windows

Changing Time Zone in Outlook 2010, 2013 and 2016

1. Click the File tab.

2. Click Options.

3. Click on the Calendar tab on the left, and under Time Zones, enter a name for your current time zone in the “Label” box.

4. In the Time Zone drop-down, select your desired time zone.

Changing Language in Outlook 2010, 2013 and 2016

1. Click the File tab.

2. Click the Options tab.

3. Click the Language tab on the left.  Under “Choose Display and Help Languages,” select a language in the “display language” box.

4. Click Set as Default.

5. Click OK, and click OK again when prompted to restart Outlook.

Changing the Number of Lines Displayed in the Reading Preview Pane (Outlook 2013, 2016)

1. Click the View tab.

2. Click Message Preview.

3. Select the number of lines you wish displayed (1, 2, or 3).

   1. You can also select Off if you don't want to use the reading preview pane.