Depositing Checks for a KFS Invoice
- Daniel Lis
If your department receives a check for a KFS invoice, DO NOT create any eDocs in KFS.
If your department receives a check for a KFS invoice, it must be applied to the invoice by Accounts Receivable.
If your department has a Remote Deposit Scanner (RDS)
Complete the RDS Payment Log. If you do not have a copy of the RDS Payment Log, please email Accounts Receivable at accountsreceivable@uconn.edu for a copy.
Send the completed log to accountsreceivable@uconn.edu.
Scan the check by itself to the bank via RDS. We recommend keeping the scanned checks for 2 months before shredding.
Accounts Receivable will apply the payment to the invoice accordingly.
If your department does not have a Remote Deposit Scanner (RDS)
Complete the Departmental Payments without RDS Log. If you do not have a copy of the Departmental Payments without RDS Log, please email Accounts Receivable at accountsreceivable@uconn.edu for a copy.
Send the completed log to accountsreceivable@uconn.edu.
Hand-deliver the check directly to Cash Operations, located in the Wilbur Cross Building (Unit 4231).
Accounts Receivable will apply the payment to the invoice accordingly.
Follow up with your customer to ensure that they mail future checks to:
UConn Cash Operations
233 Glenbrook Road, Unit 4231
Storrs, CT 06269-4231
Keep in mind that per state statute 4-32, all deposits totaling $500.00 or more must be deposited within 24 hours of being received. All deposits under $500.00 need to be deposited within 7 calendar days of being received. This applies to payments received for KFS invoices.