Creating a Cash Control

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Last updated: Sept 12, 2023 by Kelly Lin
2 min read

Non-Student Accounts Receivable is the only unit which should be applying payments to invoices unless an exception is granted.

Staff can create a Cash Control (CTRL) through Kuali Financial Systems (KFS).

Cash Controls facilitate the entry and tracking of payment information.

  • The payment amount cannot be negative.

  • When you submit a Cash Control, KFS automatically generates the Payment Application eDoc.

  • Payment Application eDocs can be applied from within the Cash Control eDoc or via the Accounts Receivable & Cash Menu.

For more information about submitting a Payment Application eDoc, see Creating a Payment Application.

  1. Navigate to Accounts Receivable & Cash.

  2. Click on Cash Control.
    Note: The Cash Control eDoc is the eDoc you should use to relieve an existing receivable. If an invoice was created on a customer account, the only ways to clear the receivable from the account are to:

    • Enter the cash control and apply for the payment via the Payment Application.

    • Process a Customer Credit Memo.

  3. Enter a Description, including the customer number and description of payment (e.g., October rent payment).

    Description field

  4. The medium code/method of payment must be "check."

  5. Enter the following information:

    • Customer #

    • Medium ID (Check #)

    • The Date Payment was Received

    • Payment Amount

  6. In the Description field, enter the invoice # that is being paid.

  7. Click ADD.

    ADD button

Once you click ADD, both the total and an eDoc number will appear. This eDoc number is the payment application eDoc #. You can now proceed to the Payment Application.

For more details about the Payment Application, see Creating a Payment Application.

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