Creating a Credit Card Receipt

Staff can create a Credit Card Receipt through Kuali Financial Systems (KFS).

A Credit Card Receipt (CCR) is used for a departmental deposit of credit card receipts. It records income received via credit card payments.

To create a credit card receipt,

1. Navigate to Accounts Receivable & Cash. 

2. Select Credit Card Receipt.

3. Enter the Description using the following format: Date of transactions (MM/DD/YY), Amount, Last 3 Digits of Merchant Number.

4. Enter the Credit Card Type. For more options, click on the magnifying glass icon to search. 

5. Click Return Value for the correct Credit Card Type.

6. In the Credit Card Receipts section, enter the following information:

   • Vendor Number. You can use the 10-digit number assigned or click the magnifying glass icon to look up the number.

   • Date.

   • Ref Nbr (Reference Number).

   • Amount.

7. Click the ADD button once you enter the above information.

8. In the Accounting Lines section, enter the following information:

   • Account Number.

   • Object Code.

   • Amount.

   • Line Description.

9. Click the plus () icon once you have entered the above information.
   Note: The Accounting Line Total must be equal to the Credit Card Receipt.

10. At the bottom of the page, click Submit.
    
    Note: You must complete a separate eDoc for each credit card type.

11. Attach supporting documentation for CCRs in the Notes and Attachments section.

    1. Supporting documentation can be a copy of the daily settlement or any other report run to confirm the daily credit card.

12. Once you save the document, the General Ledger Pending Entries tab will populate with debits and credits.

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