Single Day Travel

Owned by Nehal Gupta
Last updated: Jul 24, 2024 by Alyssa Wojcik
3 min read

Single day travel allowances apply for per diem when you have incurred meals during a business trip that is at least 10 consecutive business hours but does not involve an overnight stay.

A traveler’s meal per diem amount(s) – for a Single Day Travel Allowance - will equal 75% of the allowable GSA rate, based on the End Location.

Single Day individual meals (meal per diem or directly reimbursed) are taxable. This excludes business meals. Please note the taxable amounts will be reported to Payroll to be included in your earnings.

This page provides an overview for expensing meals using a single day itinerary in Concur.

Table of Contents

Logging In

  1. Navigate to any web browser.

  2. Access Concur by logging in through our website at Travel Services and clicking “Login to Concur Travel & Expense.”

Single Day Travel Allowances

  1. From within an Expense Report, complete the required Report Header fields then scroll to the bottom of the Report Header. The Claim Travel Allowance menu displays.

  2. Click Yes, since meal (Per diem) expenses will be included with the expense report. The Travel Allowances window will display, skip ahead to the Travel Allowances Itineraries section of this training document.

  3. Click Next.

  4. Click Create New Itinerary.

  5. Click Go to Single Day Itineraries.

  6. Modify the date displaying in the Choose start date field and then click Go. For the date(s) you are claiming a Travel Allowance (Meals Per Diem), complete the following fields:

    1. Start Location: Enter your starting location for that day and click Tab.

    2. Depart (time): Enter the time you left and click Tab.

    3. End Location: Enter your last business destination of the day and click Tab.

    4. Arrive (time): Enter the time you arrived at your final business location and click Tab.

    5. Depart (time): Enter the time you left the “End Location” and then click Tab.

    6. Back at Origin (time): Enter the time you arrived home and click Tab.

    7. Hours: If the length of your travel is 10 hours or more, 75% of the allowable GSA Per Diem rate displays.

  7. Click Save.

If you have additional single day travel allowances to enter for a different week, (after saving):

Change the Choose start date: field.

Click Go.

Enter the applicable data.

Any days where meals have already been requested on ANY expense report for the date period displayed will show the message An itinerary already exists for this day or Itinerary has been created. You cannot claim meals for the same day twice.

Click Next>>. The Available Itineraries display.

Click Next>>. The Expenses & Adjustments view displays.

Check off any meals that were provided during the day of travel, as applicable.

(1) The Allowance column meal per diem amount(s) equal to 75% of the allowable GSA rate for the city of travel. (2) The allowance amounts adjust appropriately when meals are provided for any given day. (3) Allowance amounts will appear as $0.00 if the length of travel for any single day itinerary is less than 10 hours.

Click Create Expenses. Your expense report displays, listing each single day allowance to the left.

If applicable, add remaining business expenses that were incurred during the single day of travel.

Once expense report is completed, Submit Report.

Additional Support

For help with Concur, contact travel@uconn.edu.

For additional reference material, refer to the Training and Resources page located on the Travel Services page.

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