Creating a Student Non-Travel Expense Report

Students may need to seek reimbursement from the university for out of pocket expenses that are incurred without travel segments (airfare, car rental and hotel) such as Conference registration fees. A Non-Travel expense report will need to be created in Concur for those expenses.

Table of Contents

Logging In

1. Navigate to any web browser.

2. Access Concur by logging in through our website at Travel Services and clicking “Login to Concur Travel & Expense.”

Creating a Non-Travel Expense Report

1. From the Concur homepage, click New/ Start a Report.

2. Click the drop-down list under Policy and select *UCONN Non-Travel Expense.

3. Complete the required fields, marked with a red bar.

If Account Information does not Auto-Populate

1. Type your KFS number in the Account Number field. Then select a valid option from the menu options that display.

2. After selecting a valid KFS account number, click Next.

3. Click No when the travel allowance pop up box asks, “Will you be claiming meal per diem and/or lodging expenses on this report”?

4. From the open report, click New Expense to the top left of the page.

5. Select the expense type that you are adding to the expense report. For e.g. Registration Fees.

6. The display will change to show the information required that is associated with the Registration Fee expense type.

7. Enter the Transaction date, Report/Trip Purpose, Vendor Name, Payment Type, Amount and add a Comment if necessary.

8. Click the Attach Receipt button to the bottom right to attach your receipt.

9. Click Save.

10. Click the Submit Report button to send your expense report to the approver.

Additional Support

For help with Concur, contact travel@uconn.edu.

For additional reference material, refer to the Training and Resources page located on the Travel Services page.

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