Asset Fabrication

Staff can create an Asset Fabrication document in Kuali Financials (KFS).  

Moveable, fabricated equipment are assets created by the University. An Asset Fabrication document creates an Asset record that describes each of these constructed assets. To complete the fabrication of the asset, use the asset number created for future purchases (e.g., requisition, procards, etc.).  

1. Navigate to Capital Assets. 

2. Click Asset Fabrication.
    

3. Complete all required fields of the Asset Fabrication Document. These fields are highlighted in the photo below and marked with an asterisk symbol (*). 
   

4. Under the Overview section, enter a description in the Description field.  

5. Under the Asset Detail information section, complete the following fields:  

   • Organization Owner Chart of Accounts Code 

   • Organization Owner Account Number 

   • Asset Condition 

   • Asset Description 

   • Asset Type Code – 1110000.  

6. Under the Asset Location section, complete the following fields: 

   • Campus  

   • Building Code  

   • Building Room Number  

7. Under the Fabrication Information section, complete the following fields:  

   • Estimated Fabrication Completion Date – enter your best guess.

   • Fabrication Estimated Total Amount  

   • Years Expected to Retain Asset Once Fabrication is Complete – enter your best guess.

8. Click Submit.  

9. Once you submit the document, an asset number will be created. Record the asset number, which will be used for additional purchases to complete the fabrication.  

10. Use this number for purchases that will be part of the asset.  

11. On Requisitions, include this asset number in the Description field. On all other documents (e.g., PCard, GEC, DI, etc.), enter this asset number on the Capital Edit tab. Doing so will correctly apply the payment to the constructed asset. 

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