2014-07-29 Weekly Team Meeting notes
Date
Attendees
Goals
Review key deliverables
- Review draft Event assessment and DR declaration procedure
- Review External Interfaces matrix
Discussion items
- Key deliverables known at this time are:
- Disaster declaration procedure.
- Document repository.
- Communications Plan (including contact info).
- External Interfaces plan.
- Departmental responsibilities.
- All agreed that this list seems comprehensive based on what we know at this time. We can add to the list as we go along, if we find additional gaps.
- All had input for the Event Assessment and DR declaration document. Bruce will incorporate those changes.
- For each type of event, what functions are impacted, who is impacted?
- re: ETA to restore the outage, who do we ask for this info? Who do we communicate with during an outage (Emergency response team? University team?)
- ask Pam - what is the minimum estimated time to communicate with and assemble the KFS DR team after a DR declaration?
- To answer "how long can the University afford to be offline?", what are the mission critical functions, tolerances for outage, dept managers? Do we need to conduct a KFS Business Impact Analysis within the scope of this project? (see first bullet as well)
- Shilpa agreed to begin laying out a Communications plan, using information already in the DR playbook as a starting point.
- Dave is working on the Bottomline DR plan, related to this.
- Dave agreed to work on filling in the External Interfaces matrix with information he is familiar with.
- Several new items identified:
- We will probably need to advise departments on their need to retain source documents for current day's transactions, in case needed for re-entry during a DR event.
- How would we account or ascertain data loss after an event?
- Should departments track time spent on a DR event?
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Time | Item | Who | Notes |
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Action items
Update Event Assessment / DR Declaration procedure. Continue to develop this process. (Bruce Lindemann (Deactivated))
- Begin to create the Communications Plan, based on KFS DR Playbook. (Former user (Deleted))
- Begin to fill out External Interfaces matrix (xls). (David Paquette)
- Consult with some department managers re: what source documents do they retain for transaction entry / processing? (Bruce Lindemann (Deactivated))