Payments to Student Organizations in Husky Buy
- Aaron Wilson
- Melissa Casagrande
University Department Payment to Student Activities Business Services Account Holding Student Organizations
When a University Department would like to make a payment to a Student Organization that is registered with the University through Student Activities Leadership and Organizational Development AND has an account with Student Activities Business Services, process per these instructions.
Prepare a Disbursement Voucher (DV) in Husky Buy as follows:
Enter Supplier: 19540-0
Hit Enter and click on “UConn”UConn
Fulfillment Address: click on select different fulfillment center
Scroll to UConn: Stdnt Activity Business Office U-3008 Storrs, CT 06269-3008 US
To the right of above, click on Select
Supplier Inv #: date of service/event - SABS org account number - organization CFO will have this information
EXAMPLE - 032819 - #123
Invoice Date: date invoice is created or event date
Due Date: enter tomorrow’s date, (this will set the DV to pay Net 1 day)
Payment Reason Code: (select appropriate code from dropdown)
EXAMPLE - M – Services Rendered under $2500
EXAMPLE - Y – Sponsorships & Co-Sponsorships
Description: name of student organization, payment information
EXAMPLE - Kappa Kappa Psi, Chair Move 09/11/18
EXAMPLE - American Red Cross Club, MSoccer Clean-up 09/22/18
Price: amount of payment
Commodity Code: (search if unsure which one to use)
EXAMPLE - 76 – Event Services
EXAMPLE – 306 – Professional Services
EXAMPLE – 603 – Disbursement Voucher Other
Internal Attachments: attach supporting documentation (required)
Available Actions (top right hand corner): Add and go to Cart, select “Go” Go
Complete DV as appropriate
VERY IMPORTANT STEP: Please send a copy of the supporting documentation to sabofinance@uconn.edu. This step is required due to access limitations in Husky Buy. The Student Activities Business Services office needs this documentation in order to ensure the correct student organization receives your payment.
Once all Husky Buy approvals are complete, payment is made by an ACH transfer to the Student Organizations Fund. This fund is monitored on a daily basis. Once received, the funds are applied to the student organizations’ account. The organization financial officer will then be notified by e-mail.
SAMPLE DV in HUSKY BUY: