2014-07-22 Weekly Project team meeting

Owned by Bruce Lindemann (Deactivated)
Last updated: Jul 30, 2014
2 min read

Date

Attendees

Goals

  • agenda

    • review deliverables for project
    • repository ideas 
    • communication issues
    • external interfaces
    • training / testing plans
    • review target dates
    • to do's for coming week

Discussion items

  • Dave and Shilpa both need copy of DR Playbook (avail. in confluence), DR risk evaluation from Brett, external interface overview from Mike.
  • Disaster failover decision process.  We will need to work with Ngozi and Brett to define this.
  • RE:  document repository, Ben is knowledgeable about possible options for repository.  He knows about Google drives.  Dave and Shilpa will work on identifying options for the repository.
  • Does rSmart have anything available for repository?  IF so, who to contact?
  • RE:  communication - will we run into any union/contract issues due to having "non-emergency" personnel respond during an emergency?
  • what software do key personnel need to have in order to execute DR playbook?  Does Pam have documentation?
  • is UCONN emergency web site available to help us?  can we post KFS continuity info on it?
  • Per Dave - UITS' contract with Oracle is a site license that covers all Storrs users.  we should not have any issues with DR site being covered under that license.
  • RE:  external app Bottomline - Dave will document the DR plan for Bottomline as it is developed.  This will include manual entry as needed.
  • We will stay in touch this week via email and phone.
TimeItemWhoNotes
    

Action items

  • Send copy of Mike's overview of external interfaces, link to DR playbook, and BC assessment by Brett to team.  (Bruce - done 7/22)

  • Ask Pam Kriedeman if Ben Daniels can advise us on document repository options.  (Bruce, Pam agreed, 7/22)
  • Begin to compile options for document repository.  List pros/cons of each.  (Shilpa, Dave)
  • Ask Pam if rSmart has a folder option that could host the repository.  (Bruce, done 7/22 - Pam indicated that rSmart only hosts an ftp site, not folders)
  • Ask if we might run into union contract issues when asking key personnel to respond and carry out DR plan during an emergency event.  (Bruce, 7/22 contacted Brett.  Brett will bring up at next manager's meeting on Thursday, 7/24)
  • Question for Pam:  what software would technicians need to execute the DR playbook?  Is that documented?  (Bruce, contacted Pam 7/22 - she agreed that there would be s/w required and that it's not currently documented.  she will ask the technical team and will compile a list for us.)
  • HR emergency website - can this be of help to us?
  • Document Bottomline DR plan.  (Dave)
  • Begin to consider what the test plan will look like, since this is non-technical.  (Shilpa)
  • Export draft MS Project plan into PDF or excel and send to team.  (Bruce)