Creating your Staff List in Bookings

The Staff page in the Microsoft Bookings app is where you can create your staff list and manage staff member details such as name, phone number, and email address. Here, you can also set working hours for each staff member. Although Bookings is a feature of Microsoft 365, not all of your staff members are required to have a Microsoft 365 account.

Adding Staff

1. In Microsoft 365, select the app launcher, and then select Bookings.
   
2. In the navigation pane, select Staff.
   
3. Select Add staff.
   
4. Select a color for the staff member, provide their initials, name, email address, and phone number.

5. Set the access level for this employee. Here are the potential choices.

   Role	What this means	What you can do in Bookings
   Administrator	Staff member has a Microsoft 365 account	Edit all settings Add and remove staff Create, edit, or delete bookings
   Viewer	Staff member has a Microsoft 365 account	See your own bookings on your personal calendar Receive a meeting invitation when assigned to a booking so you can add it to your personal calendar (valid email address required) Receive email reminders of upcoming bookings Receive notifications of cancellations and changes
   Guest	Staff member doesn't have a Microsoft 365 account	Be signed up to deliver booked services but cannot access Bookings Receive a meeting invitation when assigned to a booking so you can add it to your personal calendar (valid email address required) Receive email reminders of upcoming bookings Receive notifications of cancellations and changes

6. Select Save.
   

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