SharePoint Online is a web-based collaboration tool powered by Microsoft. SharePoint Online enables users to build websites, automate workflows, and communicate, while allowing administrators to control access to information.
Training Opportunity
View the recording of the live training session hosted by the Microsoft team on Microsoft SharePoint Online. This introductory course covered how to share and manage content, find information, and collaborate with colleagues.
SharePoint Online combines Newsfeed, OneDrive, and Sites, and is offered as part of the Office 365 suite. With these three main hubs, SharePoint Online provides websites, document and file management, social networks, enterprise search, and business intelligence that can facilitate collaboration among team members.
- Newsfeed: Use the social network to post news for other site members to see.
- OneDrive: Store, share, and manage files among site members, inside and outside the organization. Documents and files are not assigned to one specific member so that files are not lost when members leave the group.
- Sites: Create document libraries, lists, calendars and other applications that are useful for file management and collaboration between site members.
With SharePoint Online, you can store, organize, share, and access information from almost any device with a web browser.
Creating a SharePoint Online site
End users and IT professionals can create a SharePoint Online team site to collaborate with team members on projects and share information from any device. A team site is comprised of a group of web pages related to the site, a default file document library, lists for data management, and web parts that can be customized as needed.
Team Sites
You should use a team site instead of a communication site when you intend to work with other team members or other users on a given project. Communication sites are meant to be used for broadcasting content that is created by a small group of members, to be accessed by a broad audience. Team sites, on the other hand, enable most or all members to add content to the site, while ensuring that access to the information contributed is restricted only to the intended participants (i.e., team or project members and specific stakeholders).
Creating Your Team Site
To create your team SharePoint Online site,
- Sign in to Office 365.
- Select the app launcher icon.
- Select the SharePoint tile.
- If you cannot see the SharePoint tile, you can either click the Sites tile, or click All.
- Click +Create site at the top of the SharePoint page.
- Select the Team site option.
- A site creation wizard will appear on the right-hand side of the screen. Enter the information for creating a team site into the provided fields.
- Enter a name for your team site. As you type, you will be able to see whether or not the name you've chosen is available.
- Fill in the Site description, Privacy settings, and Site classification fields with the appropriate information.
Select a language for your team site.
- Enter a name for your team site. As you type, you will be able to see whether or not the name you've chosen is available.
- Enter the names and email addresses of any other users you wish to have manage the site in the Add additional owners box.
Enter the name and email address for each person you intend to have as a member of your site.
Click Finish. Once your site is created, it will appear among the sites you're following.
Your site will not inherit the permission settings or navigation of other sites.
Users can also request a team site not connected to a group. For more information on how to do so, review the article Requesting a Sharepoint Online Site.
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