E. Vehicles

1. Vehicles (Directors, Grad Asst. Work Study)

1. Procurement/List of Vehicles

2. Maintenance and repair

3. Cleaning

4. Drivers

5. Loading and unloading

Maintenance & Repair

Call UConn Motor Pool at 860-486-3029

Notes

• Gas for vehicles
  
  • Station is at UConn Motor Pool (Discovery Drive)
  • Scan fob
  • enter license plate number
  • enter mileage
  • must gas vehicles one day before any performance off campus
• Renting Supplemental Vehicles
  • For long trips, or if a vehicle is in disrepair, a rental truck/van may be needed
  • Enterprise is the contracted vendor for such rentals
    • set up rental at least 2 weeks in advance
    • provide all details to Music Dept Business Manager (Melanie Chebro)
    • vehicle will be picked up & dropped off in East Granby, CT
    • billing questions will go through Windsor Locks office
• Each vehicle should have a monthly mileage form and pen/pencil on a clipboard
  • Drivers should log vehicle mileage at the beginning and end of each trip
  • Administrative Assistant may be required to enter monthly mileage in digital system
  • In the event of an audit of University vehicles, staff may be required to provide mileage of all vehicles
• Accidents/Emergencies
  • In the event of an accident, drivers should notify band staff immediately.
  • Drivers should call 911 in the event of an emergency and request a police report
  • All UCMB vehicles should contain an accident brochure form
  • See further guidelines here: https://fleet.uconn.edu/emergencies/

 UCMB Vehicle Driver Agreement (Template to Edit)

Other Vehicle Forms:

Accident Brochure Form

Daily Mileage Tracking Form (keep in each vehicle)

Vehicle Request Form (should a new or replacement vehicle be required)