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Conference rooms or meeting rooms are shared resources that can booked for meetings in the Outlook client. They appear in the Global Address list. If a room is not listed as a bookable location, you can request to designate it as a shared resource.

In order to schedule and book a conference room in Outlook, the room must have a calendar account created. Once this account is created, rooms will display as ~Department Name – room# (e.g., ~ITS – Conference Room 100) in the Global Address list and can be managed in Outlook. 


Contact the ITS Technology Support Center at (860) 486-4357 or techsupport@uconn.edu with the following information:

  • The name you would like for the room. Provide it in the following format: ~Department Name – room#
  • The NetID of the faculty, staff, or NetIDWork account for student employees who require:
    • read-only access. Read-only access allows users to view existing entries but not to make any changes.
    • author access. Authors may add, edit or delete their own entries.
    • editor access. Editors may add entries their own as well as edit or delete all other entries.

A resource#### will be provided by ITS once the account has been created. Permissions will be set approximately one hour after the account has been created. Once these settings are in place, the room will be included in the Global Address list, and designated employees, students, and faculty can manage scheduling the room via Outlook.

For OU Administrators: Calendar groups will be placed in the local administrator’s organizational unit (OU). Please provide the OU information as found in Active Directory Users and Computers.



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