Creating Groups in Microsoft 365
- Former user (Deleted)
- Ashley Mattingly
- Meera S Nair
Faculty and staff may create a new Outlook group by using People in Office 365 online.
Groups are shared workspaces available through Outlook. Each shared work space has a shared inbox, calendar, document library, OneNote notebook, and planning tool.
Creating a New Group Using People in Microsoft 365 Web Access
Log in to Office 365 at email.uconn.edu. Enter your NetID and NetID password. On the O365 portal page, click on Outlook.
In the navigation pane on the left, click the down arrow by Groups.
Select New group.
Complete the fields.
A suggested email address is provided. To assign a different email address to your group which will be part of the group URL, type in a new email address. If you see “This address is already being used”, the group ID is already in use. Try something different. Note that once you choose a group ID, it cannot be changed.
In "Add a description," enter a detailed description of the group to help others understand its purpose. This description will be included in the welcome email when others join the group.
In "Privacy", do one of the following:
To create a group in which anyone within your organization can view its content and become a member, select Public.
To create a group in which membership requires approval by a group owner and only members can view group content, select Private.
To enable subscribed members to receive email and calendar event notifications in both their group inbox and personal inbox, select Send copies of all group messages and events to members’ inboxes. This is recommended when members belong to multiple groups because it means they can see all group notifications in one place without having to visit each group mailbox in order to stay current with group activity.
Select Create.
If you are ready to add internal members to your newly created group, continue with the create group wizard. Otherwise, select Not now. To add group members later, see Add and remove group members in Outlook.
Inviting Others to Join a Group in Microsoft 365
You can invite individuals that are within or outside of UConn to join an Outlook group.
Inviting People Within UConn
Login into Office 365 using your UConn account and open Outlook.
On the left navigation pane, expand Groups and select the group you want to invite others to join.
If you don’t see "Groups," click the arrow next to "Folders" to go back to the main navigation pane.
Do one of the following:
On the menu bar, click on the name of the group to open the Overview page.
Click the Members Tab to continue Adding Members to the group.
Or At the top of the Overview page, click the … symbol beside “Send Email” and click Invite others.
Do one of the following:
Select Copy to copy a link to the group to your clipboard. Paste the link into a message to share it with others.
Select Email to open a compose window with a link to join the group.
Finish composing the mail and click Send.
Inviting People Outside of UConn
Login into Office 365 using your UConn account and open Mail.
In the navigation pane, under Groups, select your group.
If you don’t see "Groups," click the arrow next to "Folders" to go back to the main navigation pane.
In the group header, select Members.
Select Add members.
Enter the email address of the guest. You’ll see a message informing you that the owner must approve the addition of the guest.
Choose Save.
Joining a Group in Microsoft 365 Web Access
Login into Office 365 using your UConn account and open Mail.
In the navigation pane, under Groups, select Discover groups.
If you do not see "Groups," click the arrow next to "Folders" to go back to the main navigation pane.
If you do not see "Discover," expand the "Groups" section.
All available groups will be listed in alphabetical order. Select the one you want and click Request to join. If the group is public, you will see a confirmation message and become a member right away. If the group is private, type a reason why you want to join and select Send.
Once you have joined a group, you will receive a welcome message that contains important information and links to help you get started. If the group is public, you will get the message right away. If the group is private, you will get the welcome message after you have been approved by the group owner.