Travel Card vs Pro-Card Program
- Nehal Gupta
The University backed Travel card and Pro-Card programs provide a payment avenue for UConn employees and students and are both reconciled via Concur.
Travel Card
The main use of the UConn Travel Card is for purchasing and paying for expenses directly related to Travel, such as airfare, car rental, hotel etc., this also includes virtual conference registration fees.
Pro-Card
The UConn Pro-Card is an extremely efficient and effective method of purchasing and paying for goods and services with a value less than $4,999.00 and is designed to more efficiently meet your purchasing needs and those of the University.
Approved Uses
The following are examples of the types of items that may be purchased with the Travel Card and the Pro-Card.
Travel Card Approved Uses | Pro-Card Approved Uses |
|---|---|
Airfare | Advertisements |
Hotel | Animal feed and bedding (purchase of animals is prohibited) |
Train (Amtrak, etc.) | Catering services (held at UConn locations only, where a signed contract is not required) |
Car Rental–Fuel for Rental | Conference registrations with department dean/director approval, where travel isn’t involved. |
Baggage Fees | Dues and professional membership(s) – (business, technical, professional and institutional memberships only) |
Conference Registrations (Includes virtual conferences) | Floor and window treatments |
Individual Meal Costs (If not claiming Per Diem) | Food (take out or grocery store purchases for student activities & official business meetings held at a University campus location only). Must provide business purpose, list of attendees and agenda, as well as completed Business Meal Pre-Approval Form for staff only meetings. |
Gratuities | Gasoline (state vehicles only) |
Ground Transportation | Hardware supplies |
Taxis – Uber/Lyft, etc. | Internet purchases for approved items only (must be a secure site) |
Local train services (e.g., MetroNorth, MBTA, etc.) | Lab chemicals must follow EH&S procedure |
Tolls | Maintenance service/repairs |
Parking | Office, laboratory and educational supplies (items not available through Central Stores and HuskyBuy) |
Business Meals (review approval guidelines in the Travel Policy) | Postage (non-metered mail up to $50.00 value) |
| Software and computer supplies for installation on and use with University owned devices only |
| Subscriptions (departmental use only) |
| Tools, fixtures and miscellaneous apparatus |
Restricted Purchases
The following purchases are restricted:
Travel Card Restricted Purchases | Pro-Card Restricted Purchases |
|---|---|
Alcoholic beverages | Alcoholic beverages |
Personal / Non business-related charges | Animals |
Personal car gas | Business, travel, and entertainment related expenses |
Cash advances of any type | Cash advances of any type |
Charges NOT in full compliance with University travel policy, are considered restricted | All phone and related monthly charges |
| All clothing (including t-shirts and hats for promotional use) |
| Computers (any value, including iPad, iPod, Netbooks, Nook, Kindle, and tablets) |
| Construction and renovation services (includes anything that requires installation) |
| Contract agreements of any type or value that involve a signature |
| eBay or any other auction website |
| Equipment (valued over $4,999.00) |
| Food & beverages consumed at vendor’s location (i.e., eating in at a restaurant or eating at an off-campus location. Only take-out food and non-alcoholic beverages are allowed) |
| Furniture of any type |
| Gifts/Donations (including flowers, cards, gifts for life events, gifts for students, and gifts for milestones) |
| Gift Cards – MUST submit Gift Card Preapproval Form, found on HuskyBuy Shopping Home Page and receive prior approval |
| Internet service providers |
| Past due invoices or invoice payments when payment method was not identified at the time of purchase (considered unauthorized) |
| Items prohibited from purchase under grant or research contract |
| Leases & lease purchases or any other time payment |
| Moving services |
| Personal use items (i.e., attachés, folios, pen/pencil sets, etc.) Items purchased to furnish a home office |
| Precious metals |
| Prescription drugs and controlled substances |
| Printing services including signage |
| Radioactive Materials |
| Reimbursements of any type |
Additional Support
If you have any questions regarding the Programs, or the appropriate use of the Travel Card or Pro-Card, please contact the appropriate email below:
Travel Card: travel@uconn.edu
Pro Card pcard@uconn.edu
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