Global Object Edit Rules Guide
- Annette Pavone
If you get an error in KFS or in HuskyBuy that says “this object code is not allowed in this subfund,” then look up the related subfund below to see what rule may be applicable. (Subfund is an attribute of the KFS account). For more information, please contact Annette Pavone in Accounting.
*Universal Rules:
Deny 2305, 2306, 2307 and 2750 (These are only allowed in AGEN accounts)
Deny object codes in the Capital Project consolidation (CPTL). This includes any object code from 8400 – 8599. These are only allowable in construction project accounts.
Deny object codes in the Plant Level (PLNT). This includes any object code from 1800-1880.
Deny federal equipment object codes (8205, 8210, 8220, 8222, 8225, 8235, 8240, 8250, 8253, 8272, 8273, 8277, 8278). This only applies to non-federal accounts.
SUBFUND | SUBFUND NAME | RULE | NOTES | *UNIVERSAL RULES APPLY? |
AGEN |
Agency Funds |
Only allows the following object codes: 2305, 2306, 2310, and 2750 | These accounts are only used for recording taxes and other amounts due to the State, and for tracking deposits held for others. No income or expense object codes are allowed. |
NO |
OPAUX | Operating Fund – Auxiliary Enterprises | Allow Level SSAE (46$$) Allow Level GIFT (4855-4869) | Income object codes in OPAUX must be in the SSAE or GIFT level. All other income object codes are disallowed | YES |
OPOTF OPOTP | Operating Fund - Non-State/Tuition Fiscal or Project Accts | Disallow Level SSAE (46$$) Disallow Level GIFT (4855-4869) Disallow Foundation Income object codes 4857 and 4881 | These subfunds disallow auxiliary income object codes (SSAE), gift income, and Foundation income. |
YES |
OPTUI | Operating Fund- State/Tuition Funded 2-L | Disallow all income object codes except 4100 and 4101 | OPTUI/2-ledger accounts cannot have income except what is recorded as an allocation from the Budget Office. | YES |
PLEQP |
Unexpended Plant -Bond Construction (7B) | Only equipment object codes are allowed in capital equipment 770x accounts. | Both capital and non-capital equipment object codes are allowed. |
YES |
Also allows 6646, 6675, 6680 (hardware and software maintenance agreements). | Hardware and software maintenance agreements are only allowed if purchased at the same time as the capital asset. | |||
RFNDA RFNDO | Restricted Foundation – Auxiliary / Other Operating | Allow Foundation income object codes 4857 and 4881 Disallow transfer object codes 32$$|33$$
| All other income object codes are disallowed. Transfers are not allowed between Foundation accounts. | YES |
RSNSF
|
Restricted- Non-Sponsored Program Fiscal Accts | Allow 44$$ Allow 4789 and 4900 Allow 4855|4859|4861|4863|4865|4867|4869| 4875| 4820|4805 Disallow Foundation Income object codes 4857 and 4881 |
Income object codes must be specifically allowed. |
YES, except for #4 |
Disallow 8215|8202|8226|8229|8230|8245|8255| 8270|8285|8292|8293 | Non-federal equipment object codes are disallowed on 5-ledger accounts. | |||
RSNSP
|
Restricted- Non-Sponsored Program Project Accounts | Allow 4855|4859|4861|4863|4865|4867| 4869|4875|4420 | Income object codes must be specifically allowed. |
YES, except for #4
|
Disallow 8215|8202|8226|8229|8230|8245|8255| 8270|8285|8292|8293 | Non-federal equipment object codes are disallowed on 5-ledger accounts. | |||
RSTSP |
Restricted – Sponsored Programs | Disallow 1170|1175|1190 | Cash Advances are not allowed. |
YES, except for #4 |
Allow 44$$ Allow 4855|4859|4861 | Income object codes must be specifically allowed. | |||
Disallow 8215|8202|8226|8229|8230|8245|8255| 8270|8285|8292|8293|8330 | Non-federal equipment object codes are disallowed on 5-ledger accounts. | |||
UNRSF UNRSP | Unrestricted Sponsored Programs Fiscal / Project Accounts | Disallow Foundation Income object codes 4857 and 4881
| Foundation income object codes are disallowed. | YES
|