Transfer of Funds

Users can complete a Transfer of Funds (TF) eDoc through Kuali Financial Systems (KFS).  

Overview 

The Transfer of Funds document is used to transfer funds (cash) between accounts. This document:  

• May need to be completed in conjunction with a Budget Adjustment (BA) or a Single-Sided Budget Adjustment (SSBA). 

• Moves cash/fund balances from one account to another. 

• Should be used between similar Sub-Funds and Fund Groups.  

• Can only use the following transfer object codes: 

Searching for an Account's Sub-Fund

1. Navigate to the Main Menu.

2. Click Chart of Accounts.

3. Select Account.

4. Enter search criteria to look up the account. The Sub-Fund will be listed in the results, as shown in the example below.

   Open

   

5. Click on the account number to open the Account Inquiry. The Sub-Fund is also listed on the Accounts Details tab.  

6. To view the Fund Group’s Sub-Fund, click on the Sub-Fund Code.
   

7. Navigate to the Accounting menu.  

8. Under the Activities heading, select Transfer of Funds.

   Open

   

9. You will be directed to the Transfer of Funds Document Overview section. Enter a description in the Description field. The description you enter will appear in the action list of the approver and in eDoc searches and often in the transaction detail.  
   
   Warning: Do not use the document type as the description. Provide a brief title of the movement of funds.   

10. Scroll down on the page to enter the following required fields in the Accounting Lines section: 

    • Chart 

    • Account Number  

    • Object 

    • Amount

11. Click on the green plus sign icon () to add the line. 
    
    Note: The FROM and TO lines must balance. You can import the lines instead of manually entering them. 

Transfers Between Sub-Funds

The following Transfers between Sub-Funds are allowed: 

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