UConn SharePoint sites can have external members. An “external user” is anyone who is not using an “@uconn.edu” email address; this includes UConn Health Center (UCHC) and UConn Foundation.
The external user needs a Microsoft account in order to edit files or add their own to the SharePoint site. Microsoft accounts can be created and used for free until the user needs more cloud storage. Your data as a UConn user does not count against an external user’s storage quota.
Adding external users
Navigate to s.uconn.edu/sharepoint and click on your SharePoint site.
Click the Settings gear icon in the upper right. It may take a moment for this icon to load.
Click Site Permissions.
Click Advanced permissions settings.
Click on the group in which you would like to add users.
Owners can make administrative changes to the site and add/remove users.
Members can add, edit, and delete files.
Visitors can only read/view files.
Click on New and then Add Users.
Type out the email addresses of those you would like to add to your SharePoint site.
Click Share when you are done.
You may close this popup window now.
Remove existing external members
Removing members is a very similar process to adding them; you must visit the Group in Outlook.
Navigate to s.uconn.edu/sharepoint and click on your SharePoint site.
Click the Settings gear icon in the upper right. It may take a moment for this icon to load.
Click Site Permissions.
Click Advanced permissions settings.
Click on the group in which you would like to remove users.
Check the check boxes of the users you would like to remove.
Click on Actions and then Remove Users from Group.
Click Ok in the popup window.
Help guide to send to External Users
Join SharePoint as an External User