Faculty, staff, and students may have users request access to certain folders instead of the entire SharePoint site by carefully accepting the Access Request.
Typically users will Request Access to the entire SharePoint site, or the site will be manually shared with them by an Owner of the site. Follow this guide if you would instead like users to Request Access to only a folder or a group of folders.
How will this work?
If a user visits a SharePoint site that they do not have access to, they cannot Request Access to anything other than the entire site; they cannot Request Access to a subset of the data. To work around this, you will create a User Group and only accept access requests from the browser instead of the notification email that you receive.
1) Create a User Group
Create a User Group that has access to only the folder(s) that are appropriate.
For help in creating a User Group, visit: Create SharePoint User Group
Set the group’s permission level: Manage Folder Permissions in SharePoint using User Groups
This new User Group may gain permissions to other folders upon creation. Visit your other root folders to ensure this group does not have access to folders that those users should not be accessing.
2) Carefully accept access requests
When you receive an email notification of someone requesting access to your site, and they should be in the new User Group you have created, do not use the email to accept their request.
Once you receive a request for access, visit s.uconn.edu/sharepoint.
Click on the appropriate SharePoint.
Click on the settings gear in the top-right corner.
Note: this icon takes another second to appear after the site has loaded.
Click on Access requests in the banner under the site name. This button will only appear when you have requests waiting.
Click on the ellipsis (…) of the access request.
Click on the Permissions drop-down to assign them to the appropriate User Group.
Click Approve now that they are going to be placed into the appropriate User Group.
You may return to your email inbox to delete the email if you have not done so already.