Creating a SharePoint site lets users collaborate with team members on projects and share information from any device. This site can be synchronized with computers so it appears in File Explorer (Windows) and Finder (macOS).
Site Creation Options
There are two options for creating a SharePoint site that result in two different styles of SharePoint site.
ITS created site: a direct Q-Drive replacement without extra features.
Self-service creation: a fully featured site.
Both site styles sync to your computer in the same manner once they are created.
ITS Created Site
A site created for you by ITS can be considered a “bare-bones” site. This style of site is a direct replacement of the Q Drive that will be retired by the end of 2023.
This site can be used to back up all department data, to collaborate on files in real-time, and to share files with others in the group or outside of the group.
Has a 93-day, user-accessible Recycle Bin.
Self-service Created Site
A SharePoint site that you create yourself will come with all the features offered by SharePoint.
This site can be used to back up all department data, to collaborate on files in real-time, and to share files with others in the group or outside of the group.
Has a 93-day, user-accessible Recycle Bin.
This site will be connected to Microsoft Teams; you can view the entire SharePoint from within Teams. Extra reading: SharePoint's Relationship with Teams
A new email address will be created along with this site. You may share this email address with others when you want the response to reach everyone in the site.
A Visual Comparison
ITS created site
These sites are “shared” when you wish to grant access to the site as a whole. In the top-right corner you will see a Share button. Click on this button to add users to the site.
A site created by ITS has 3 user roles: Owners, Members, and Visitors. This site can only be viewed by added users. This site will not be visible in Teams unless requested.
To add users to the site: Add others to a SharePoint Site
Self-service created site
Members are added when you wish to grant access to the site as a whole. In the top-right corner you will see a # Members button. Click on this button to add users to the site.
A site that you create without help from ITS has 2 user roles: Owners and Members. This site can be made private or public (to the University only).
To add users to the site: Add Owners and Members to a custom SharePoint Site
When looking at the site’s website, you will see all the files along with the Teams channels. When looking in Microsoft Teams, you will only see the files that reside in the Teams channels.
When looking at this site in Teams, you will see it is a regular Teams team. You can make Posts, use the Notebook, and create new tabs. Any files added here are stored in the SharePoint site.
Learn how to create these sites
Email sharepointmigrations@uconn.edu to have a site made for you by ITS.