Skip to end of metadata
Go to start of metadata

You are viewing an old version of this page. View the current version.

Compare with Current View Page History

« Previous Version 3 Next »

Overview of migration experience for Staff migrating in March. Should have ToC at the top of the page linking to sections.

If you have non-UConn data in your Google account, please move it to a personal account as soon as possible.

\uD83D\uDCD8 The Migration Process

  1. During the week of February 5th, a folder named "GDrive" will appear in your OneDrive while ITS prepares to migrate your data. Do not interact with this folder until ITS has notified you the migration is complete.

    image-20240126-185228.png

  2. Once we create this folder, ITS will migrate an initial copy of data from Google to Microsoft. Our migration tool takes a copy of the data in Google, creates a new Microsoft-compatible version, and saves the new version in your Microsoft account; no data will be deleted from Google during the migration.

    After this initial migration test, we will send you a list of any files our tool cannot migrate, and why they cannot be moved. This may happen for one of two reasons:

    1. The file is larger than 15 GB, in which case you will need to download the file from Google and re-upload it to Microsoft

    2. The file path is longer than 400 characters, in which case you can shorten the folder/file name(s) and ITS will migrate the data to Microsoft in the next migration sweep.

  3. On March 4, we will begin migrating a final copy of the data from your Google Drive into the GDrive folder in your OneDrive. We will notify you when the final migration is complete, and it is safe to access the files in your GDrive folder in OneDrive. We will also notify you of any files we were unable to move automatically.

    Don’t use Google…. and quota stuff

    You can still access Google Workspace until April 30th. This is really so you can verify that everything transferred correctly.

    Talk about links and shares?? We have an article that covers it.

  4. On April 30th, your account will be deleted from Google.

If you need to collaborate with other organizations that use Google and do not have a personal account you would like to use, you will be able to register for a new Google Workspace account using your UConn email address after April 30th.

Frequently Asked Questions

 What if I would prefer to move the data myself?

If you would prefer to move the data yourself, please fill out the following form to let ITS know they do not need to migrate your Drive:
Failure to fill out the form will result in duplicate data in your OneDrive.

Next, review our help guide for the Google Takeout tool: Using Takeout to Export Google Workspace Data

 I’m an Alumnus with email and calendar data. What should I do?

You may transfer this data to a personal Google account: Transferring data from UConn Google account to a personal Google account

You may export this data to your computer: Using Takeout to Export Google Workspace Data

 What if I have personal data in my Google Drive?

Personal data should not be moved into OneDrive or SharePoint.

You may transfer personal data to a personal Google account: Transferring data from UConn Google account to a personal Google account

You may export personal data to your computer: Using Takeout to Export Google Workspace Data

 What's happening to Shared Drives?

The data in Shared Drives will be migrated to the OneDrive of the Shared Drive’s creator.

 What happens to my course content in HuskyCT (Blackboard)?

If you have links in your course(s) to files in Google Drive you will need to recreate the links in your course(s) after your files are moved to OneDrive.

If you would like help with this process, please reach out to the Technology Support Center at techsupport@uconn.edu.

 What is the full migration process?

ITS is performing batches of an “initial migration” that will copy all of your data from your Google Drive into your OneDrive. This is a very resource-intensive and time-consuming process.

Starting March 4th, ITS will be performing a “final migration”. This second migration will only copy over files that have been altered in the time since the initial-migration.

Given the likelihood that the vast majority of files will remain unchanged after the initial migration, this method of migrating will allow the final migration to be a much shorter and less resource intensive operation. This results in a much shorter “cut-over” period. At the conclusion of the final migration, you will receive an “all clear” message from ITS and be ready to start working within OneDrive and you will no longer have access to your Google Drive.

Please visit https://its.uconn.edu/google-to-microsoft-365-transition/ for a full timeline.

 Why can't I poke at my "GDrive" folder before the migration is done?

Any alterations to the “GDrive” folder or its contents before receiving the “all clear” from ITS will result in a mismatch between Google Drive and OneDrive and cause a full migration to take place again. This will slow down all migrations and create duplicate files in your OneDrive.

Please read “What is the full migration process?” above for more context.

  • No labels