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Individual storage solutions, such as OneDrive, allow users to store their documents in an accessible location. Users may choose to share files and folders in OneDrive with others. OneDrive files are deleted 90 days after the owner’s account closes.

OneDrive

Access Limitations

Any computer, tablet, or smartphone with an internet connection.

How to Access

Office 365 website or through

Through file explorer on your computer or on the Office 365 website.

Encryption

Data is encrypted while stored and during transit to your computer. What is OneDrive? - Is My Data Safe section

Version History

Automatically creates versions while editing. Can recover the last 500 versions. Version History for Files in OneDrive

Collaboration and Co-Authoring

Real-time collaboration and co-authoring with team members. What is OneDrive? - Advantages of OneDrive section, second paragraph

Storage Location

Microsoft’s cloud servers

Storage Limit

5 TB (5,000 GB)

Individual File Size Limit

250 GB

Deletion

Self-recoverable through the OneDrive recycle bin. Recover Deleted Folders/Files from OneDrive

More Information about OneDrive

OneDrive

Set Up OneDrive on a Computer

Shared Storage

Shared storage solutions such as SharePoint allow any user within the SharePoint site to access stored documents by default. Shared storage is preferred for collaborating with team members.

through

SharePoint

Enterprise File Service (Q: Drive, R: Drive)

Access Limitations

Any computer, tablet, or smartphone with an internet connection.

Any computer on a UConn campus.

Any computer connected through Direct Access or UConn’s VPN.

How to Access

Office 365 website or

Through file explorer on your computer or on the Office 365 website.

The Q: or R: drive mapped to your computer’s file explorer.

Encryption

Data is encrypted while stored and during transit to your computer.
What is

OneDrive

SharePoint? - Is My Data Safe section

Q drive: not encrypted.

R drive: encrypted while stored.

Version History

Automatically creates versions while editing. Can recover the last 500 versions.
Version History for Files in SharePoint

Creates version daily and are retained for 30 days.

Collaboration and Co-Authoring

Real-time collaboration and co-authoring with team members.
What is SharePoint? - Advantages of SharePoint section, second paragraph

No co-authoring. Single user edit lock.

Storage Location

Microsoft’s cloud servers

Storage servers on Storrs Campus

Storage Limit

25 TB (25,000GB)

64 TB

Individual File Size Limit

250 GB

N/A

Deletion

Self-recoverable through the SharePoint site recycle bin.
Recover Deleted Folders/Files from SharePoint

Self-recoverable through Windows Previous Versions

Creation

Create through Office 365.

Creation request through ITS.

Note

Google Drive does not meet UConn’s data storage policies for all types of information. Work related and sensitive documents should not be stored on Google Drive.

More Information about SharePoint

Using SharePoint and Managing Files

Creating a Team SharePoint Site

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