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Institutional data should be stored on Microsoft 365 because it meets audit and compliance requirements, provides data recovery, and prevents data loss. The 365 cloud environment also allows for real-time collaboration.
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If your computer catches on firesubjected to water damage, fall damage, etc., your files are safe if they’re backed up to a cloud. Your computer should never hold a sole copy of any data. |
Users are advised to review the data on their computers to ensure univerity data is stored on a univerity-provided storage location, such as OneDrive.
Personal data should remain in a personal storage location, such as a personal cloud storage account. These services often give users a small amount of storage for free.
User-facing protections
All users and SharePoint sites have a 93 day recycle bin. There is also the mysterious “second-stage recycle bin”. Visit this guide to learn more: Recover Deleted Folders/Files from OneDrive or Recover Deleted Folders/Files from SharePoint
All files have a “Version History” that allow users to jump back in time and view files as they were at different points in time. Visit this guide to learn more: Version History for Files in OneDrive or Version History for Files in SharePoint
Similar to Version History, users can restore their entire OneDrive or SharePoint to a previous point in time. Visit this guide to learn more: Restore OneDrive or Restore SharePoint Document Library
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