Staff can complete the General Ledger Transfer eDoc in Kuali Financial Systems (KFS).
Navigate to the Accounting section.
Select Activities.
Click on General Ledger Transfer.
In the Document Overview section, enter a document description. Additional text in the Explanation box is optional.
Look up the Accounting Lines for the transaction(s) that you want to move. You can either enter an account number and object code combination or a document number.
Click Search.
Transactions that have already been moved or re-coded cannot be selected. These will show a GLT Document Number. Results will show all matching general ledger entries:
Select the transaction(s) you would like to move.
Click Return Selected. Doing so will populate the FROM side of the Accounting Lines:
Click on the Scale icon
to perform a balance inquiry for this Accounting Line.
Click on the Refresh icon
to refresh the Accounting Line.
Click on the Copy icon
to copy the line to the TO side of the Accounting Lines.
Click on the Delete icon
to delete the Accounting Line.
Click the COPY ALL button to copy all FROM lines into the TO Accounting Line.
Click on the Split Accounting Lines icon
to split the TO Accounting Line into two lines.
To add additional lines, click on the
icon again.
Adjust the Accounting Line attributes including those for Account, Sub-Account, Object, Amount, etc.
Copy Down
To copy a change to all accounting lines below it, click on the Copy Down icon (
).
You will be prompted to select which attributes you would like to be copied down.
Tips
The FROM and TO Accounting Lines must have the same total.
The Capital Asset Tabs are required to be completed for capital equipment object codes. See the Capital Asset Tabs section in this guide.