Grant Advice Payments

UConn Departments who are paying for specific charges on a student’s fee bill should pay via a Grant Advice. A Grant Advice should not be used to send an award/scholarship/prize to the student’s account. Instead, those payments need to go through the Office of Student Financial Aid Services.

Instructions

1. Initiate a Distribution of Income and Expense (DI) e-doc from the accounting tab in Kuali Financial System (KFS).

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2. In the Document Overview tab Description field, indicate that it is a Grant Advice and the semester the payment is intended. For example: “Grant Advice Fall 2023”.

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3. Enter two accounting lines in the “TO” section of the e-doc. One accounting line must be the Bursar’s Office Grant Advice Clearing account: KFS Account 9090117 Object Code 2115. The other should be your department’s KFS account with Object Code 7535. Each line should be the total you are paying towards the student(s) fee bill(s). The “FROM” section should be left blank.

    

4. Attach the completed Grant Advice Worksheet to the Notes and Attachments section at the bottom of the e-doc. This worksheet must include detailed information on the student, the term, and the charges the department is paying.

5. Submit the Grant Advice e-doc. Please note that Grant Advice docs need to be approved by the Fiscal Officer on the department’s KFS account, the Bursar, Tax & Compliance, and the Accounting Office before they are posted to the student’s fee bill. This process can take up to a week, so please submit your grant advice timely so students avoid holds and late fees.

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