Generate Link to OneDrive file or folder

Faculty, staff, and students may follow this guide when they need to post a link to OneDrive items (ex. on a webpage), rather than sending the items directly to recipients.

1. Visit s.uconn.edu/onedrive or find the file/folder in File Explorer (Windows) or Finder (macOS).

2. Right click on the item and click on Share.

   1. If you are using File Explorer or Finder, look for the “Share” option that has a OneDrive cloud icon next to it. The option may be inside a sub-menu named “OneDrive”.

3. In the popup window, click on the settings gear in the “Copy link” boxD.

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4. Choose Anyone if you are sharing with users outside of the university.

   1. Use a password if the files are in any way sensitive.

   2. You may also set the link to expire on a certain day. This will only stop the sharing and will not affect the file(s). Only you will be able to access the file(s) after this date.

5. People in University of Connecticut with the link is similar to the previous option, however the recipients will need to sign into their UConn Microsoft365 account to access the file(s).

6. People with existing access can be thought of sending a reminder/notification to the recipients since they already have access.

7. Next, look at the Other settings portion:

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   1. Can edit allows those who click on the link the ability to edit the file(s)

   2. Can view allows those who click on the link only view access; they cannot edit the file(s)

8. Then you will see Block download as a final option. When sharing files online, always remember that restricting downloads isn’t always a foolproof security tool.
   For example, if you share a word document, even with view-only access, a user may simply highlight all of the text and copy-paste it into their own document. The user hasn’t downloaded a file from you, but they have obtained its information.

9. Click Apply when you are done.

10. Click on Copy link.

11. Paste this link where it is needed.

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