Event Fields
- Alexa Biron
- Kelsie Hall
Event Title
Required Field
Event Titles are how you catch the community’s attention and make a first impression. Here are some rules and tips for writing event titles:
When possible, keep your event title under 8 words.
Select keywords that quickly communicate what your event is about.
Remember that thousands of users are viewing the Events Calendar daily, so write your title all of our audiences in mind. Some may be interested in your event, and others may not, but it’s your job to convey enough information that they can make that evaluation.
1-word titles are rarely useful.
DO NOT USE ALL CAPS. It makes us feel like you’re yelling at us.
Event Type
Event Types are used to categorize events in a broad way. They also serve as filters for users when searching for events.
| Event Type | Description |
|---|---|---|
| Academic Support | Events focused on providing resources, assistance, or guidance to students to help with their academic success. Examples include:
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| Arts & Culture | Events showcasing artistic and cultural expressions. Examples include:
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| Athletics & Recreation | Events related to sports, physical activities, and recreational outings. Examples include:
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| Awards, Reception, & Celebrations | Events honoring achievments, recognizing individuals or groups, and celebrating milestones. Examples include:
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| Career & Professional Development | Events aimed at assisting students in their career exploration, skill development, networking, and job search. Examples include:
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| Community Outreach | Events focused on engaging with and serving the local community. Examples include:
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Conferences & Speakers | Events featuring presentations, lectures, panel discussions, or workshops by experts. Examples include:
| |
| Cultural Centers & Programs | These events may be organized by cultural centers or they can be programs to promote diversity, inclusion, and cross-cultural understanding. Examples include:
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| Health & Wellness | Events are focused on promoting physcial, mental, and emotional well-being among students. Examples include:
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| Important Dates & Deadlines | Please limit these events to academic or administrative deadlines or key dates to keep students informed. Examples include:
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| Student Activities | Events focused on fostering social connections, leadership development, and campus involvement for students. Examples include:
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| Training & Workshops | Events offering skill-building opportunities, training sessions, or workshops to develop specific competencies or enhance personal and professional growth. Examples include:
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Most events will have just one Event Type. Some may have none, and occasionally some events may have multiple Event Types.
Audience
Audiences represent some of the core groups of people found within the University community.
Events can be associated with one or more audiences. For instance, a Career Fair might be assigned to both the Undergraduate Students and Graduate Students audiences, because it is relevant to both groups.
List of Audiences |
|---|
Faculty |
General Public |
Graduate Students |
Prospective Students |
Staff |
Undergraduate Students |
Campus
Please use this field to inform the UConn community where an event is taking place.
The Campus field also allows each campus to create individualized feeds of their events.
List of Campuses |
|---|
Avery Point |
Hartford |
Stamford |
Storrs |
UConn Health |
UConn Law |
Waterbury |
Tags
Only Available to Calendar Admins
Calendar administrators can add tags to their events which serve as keywords to describe the event's content, theme, or other relevant attributes. Like Event Types, tags provide users with the ability to narrow down the list of displayed events.
Examples
Each football game is assigned an Event Type of Athletics & Recreation. Games are then tagged Football, so users can more easily find just football events.
The Writing Center creates a series of tutoring events. They assign an Event Type of Academic Support and add a Tag for Tutoring.
Global Tags
Global Tags are added by our system admins and available to all calendar administrators in the system. They are typically limited to topics/words that we believe will be useful to multiple units/calendars.
If you have a tag that would be useful to others, please share it with us by emailing eventscalendar@uconn.edu.
Calendar-Level Tags
Calendar administrators can create tags that are only available for their own calendar.
Starred Tags
If you ‘star’ tags in your calendar, they will be displayed on your calendar’s main page.
Example
The Mathematics Department starred their tag, Algebra Seminar.
When there are upcoming events marked with this tag, it will now show on the Mathematics Department’s calendar [https://events.uconn.edu/mathematics-department/] under Tags.
Starred Tags will only show if there are events marked with the tag. If there are no events marked with Algebra Seminar, it will not show on the group’s events page.
Date & Time
Required Field
An Event Date is required for all events and will remain red until a date has been selected.
Please note the Start Time of your event when appropriate.
Additional Options
Only Available to Calendar Admins
All Day
Checking the All Day box will remove the Start Time field from your event.
Add Ending Date & Time
Checking this box will add Ending Date and Time fields to your event.
Multi-Day Events – If you check the All Day field, the next box will convert to just Add Ending Date. You can then note the starting and ending dates of an event, without having to specify hours. This is a great option for multi-day events like HuskyWOW and conferences.
Repeating Event
Check the Repeating Event box to create a customized repeating pattern for your event. Options include:
Daily
Every weekday (Monday to Friday)
Every Monday, Wednesday, and Friday
Every Tuesday and Thursday
Weekly
Monthly
Yearly
Summary
Only Available to Calendar Admins
The Event Summary is displayed prominently in event listings, allowing users to quickly identify events they might be interested in. For quick comprehension, please limit summaries to 1-2 sentences.
See the Event Description field for more space to share expanded details about your event.
Location
Locations are buildings, common spaces, theaters, athletic fields, outdoor spaces, and more.
Key UConn Locations have been preloaded into the Events Calendar for quality purposes and ease of use. You can find these locations by simply beginning to type in the name of the location.
Add New Location
Only Available to Calendar Admins
If your event’s Location has not been preloaded into the Events Calendar, but you think it would be a useful location for the community, please email eventscalender@uconn.edu to make a request.
Calendar administrators can also choose to add a new location for their events and calendar.
Room Number or Location Detail
Please use this field to specify the room number, room name, or additional location details for your event.
Event Description
Use the Event Description field to share all of the details about your event. This field includes a text editor with a toolbar to:
Create headers and paragraph text
Apply bold, italic, and underlined styles
Adjust alignment
Add tables & bulleted lists
Insert images, accordions, video, and links
Details you may want to include:
Event description
Speakers or participant names
Sponsoring departments
Available accommodations
Images or a highlight reel
Contact Information
Please include Contact Information for your event. At a minimum, please include an email. You may also consider including:
Key event contact(s)
Phone number
Additional email addresses
Event Cost
Only Available to Calendar Admins
The Event Cost field includes the following options:
Free
Event Cost
Suggested Donation
Other
Except for selecting Free, all cost options will provide appropriate fields for you to insert a cost amount or additional text.
RSVP
Only Available to Calendar Admins
The Events Calendar includes RSVP functionality. It does not collect payments, but administrators can add instructions and links to the UConn Marketplace, for instance. Guide coming soon.
Sharing & Privacy
Only Available to Calendar Admins
By default, all events added are made available to everyone. If you want to limit who can see your event, you can change the settings to:
This Group Only (i.e. Admins/Users logged into your calendar)
Any Logged-In User
Anyone with a Link
Anyone with a Link option allows you to publish the event, but not have it shown on the calendar. Once you save the event, a URL will be generated to share. The event is only viewable by people with the link.