General Ledger Transfer FAQs
- Ashley Mattingly
- Sarah Nguyen (Deactivated)
- Former user (Deleted)
Staff can review the frequently asked questions below to learn more about the General Ledger Transfer eDoc.
I only want to recode a partial amount of a transaction. Is there a way to edit the FROM line?
The FROM line cannot be edited. If you are moving only a partial amount from the original transaction, the portion that is staying the same must be in one of the TO Accounting lines.
Ex. Your total transaction is $100, and you want to recode $80 to a different account. You will have 2 lines on the TO side of the transaction; the first line will show the $80 being recoded to the new account, and the second line will show the $20 with the original coding. If you later want to recode the $20 to a different account, choose the $20 GLT line in the general ledger.
I see a payment request in the general ledger when I do a General Ledger Entry Lookup (from the Accounting menu). Why can't I see it when I search for it within a GLT?
Although the payment request is in the general ledger, it has not yet been paid. Open up the payment request and look at the Pay Date on the Invoice Info tab. If it is a future date, the PREQ has not yet been paid. You need to wait until it has been paid in order to adjust it with a GLT.
Will I still need to do a Cost Transfer if using a GLT?
The GLT will replace the Cost Transfer process when the account is in the RSTSP or RINTA sub-funds. Initiators will be prompted to complete the Late Adjustment Tab to answer specific questions.
How will the GLT route for approval?
The GLT will route to the fiscal officer then to either the Accounting Reviewers group or SPS (if a grant account). If there are any Organizational Reviews set up, this stop will occur after the fiscal officer.
I am moving a negative expense (credit), but it is displaying as a positive number. Is this OK?
Yes; since the GLT does not show negative numbers, a credit to expense will display within the GLT as a positive number. However, it will correctly post to the general ledger. You can confirm this by saving the GLT eDoc and looking at the General Ledger Pending Entries tab.
I am re-coding transactions requiring the capital asset tabs to be completed. Is there anything I need to do differently on the accounting lines?
Yes; you will notice that on both the FROM and TO accounting lines, the Org Ref ID is available to be populated. In order for capital asset payments to be processed correctly, it is important that the accounting lines with capital asset object codes are all unique. Please enter Line 1, Line 2, etc. as seen in the example below.
