BMS Reports Overview

Temp Labor Budget Report

Shows you the Temp Labor Summaries for each department with breakdowns of GA’s, Adjuncts, and Student Labor.

Temp Labor Commitments at the top are the overall budget for the department:

Open

This should match the Total Budget by category on CHAD’s Departmental Commitment and Balance Detail Report, as well as the TEMP Labor Budget in KFS on the department’s instruction account:

Open

If not, likely something is budgeted incorrectly or all of the courses aren’t assigned properly in BMS. If it’s a budgeting issue, please reach out to your BSC Contact to adjust.

On the bottom of the Temp Labor Budget Report, you’ll see Temp Labor Expenses and Temp Labor Budget Requested sections:

The Total Temp Labor Expenses are what is in BMS for courses assigned to each individual. The Temp Labor Budget Requested is either the surplus or deficit in Temp Labor. The example above is a deficit. Any notes related to the reasoning behind a surplus or deficit should be recorded in the Dept. comments for Admins, and the CLAS comments for notes internal to the BSC.

Temp Labor Reconciliation

This report defaults to the department’s main instruction account unless you de-select the check box “Main Instruction Accounts Only”. If chosen, it will show you the breakdown of all Temp Labor expenses and the corresponding KFS accounts.

There are three main columns that we look at here, the BMS Projections, KFS expenses, and the difference:

The BMS projections main instruction cost column reflects the cost for each position based on the courses assigned to them in BMS.

KFS Expenses are the actual and encumbered payroll costs in KFS related to the particular CORE CT transaction.

The difference is the difference between the two and should be investigated further to resolve.

Some common reasons for a difference may be level changes (smaller differences), wrong hours assigned to a course in BMS, missing or incorrect CORE CT transactions (larger differences), etc. As an admin, it is asked that you review these GA’s/Adjuncts and make sure the proper courses are assigned to them BMS and that the proper assignments and funding are entered into CORE CT. For example, GA’s should typically be assigned 10 hours per course. If they have teaching responsibilities they should be on the main instruction account, if they have research responsibilities this should likely be coded to a grant or faculty account (anything but the instruction account). Research responsibilities should be assigned to research placeholder courses in BMS.

With the rollout of CLSS, any staff GA’s are automatically routed to BMS as 5 hours. These should be manually updated. One tool for quickly reassigning courses from one GA to another is through the Reassign Sections in BMS under Advanced Features:

You can then select an employee from the left dropdown, select the course you wish to reassign, and then select the employee on the right you wish to reassign this to.

Then just click on the reassign selected sections arrow. This is especially helpful when you have to reassign a large number of sections.

Instructor Course Credit Summary Report

This report shows the course loads for each instructor as entered in CHAD and related to each employee’s position and offer letter. This course load total is the nominal amount for the entire academic year. In a perfect world these should be even and/or offset in the previous or future years.

The course load column is the course load assigned in CHAD.

The course load credit column is the actual courses assigned in BMS.

The administrative course load credits column is any administrative duties assigned to the instructor and comments should be added to each section explaining why this admin supplement is being taken. An example being, director of writing center or a maternity leave.

The course loads are based off 3 credit courses. For example, a 3 credit course should count as one course load if there is a primary instructor. If it’s a 4 credit course, these could be modified to 1.25 credits. Secondary instructors should typically have the course excluded from the reports automatically. If say, there is a high course enrollment sometimes this may be adjusted to count towards the course load of an instructor. Seminars, independent studies, and some graduate level course are often excluded from reports.

Combined courses should only count towards .5 a course load for an instructor.

*We are generally more concerned with why there are negative differences than positive differences as all instructors are expected to teach their agreed upon course load per their assignments and offer letters.