Communication Access Accommodations Information, Tools and Services

Planning Accessible Events

Event planners must follow university policy and provide accommodations for people with disabilities. The Office of Institutional Equity has put together guides to help event organizers prepare for events. Please view the complete guides on their Planning Accessible Events webpage.

UConn Guidelines for Accessible Events

Guide for those planning events to work through in planning process

Accessibility Statement and Publicity / Marketing

Responding to Requests

Sign Language Interpretation and CART

UCIS provides a no-cost Communication Access Realtime Transcription (CART) service: Interpreter/CART Request Form

Emergency Procedures https://accessibility.uconn.edu/event-planning/#collapsepanel-139-1-0-14

If you are unsure of accommodations, or you receive one for hearing impaired, fortunately the university has a service that we can request Live Captioning. It is through the UConn Communication Access and Interpreting Services (UCIS). They have a no cost Communication Access Realtime Transcription (CART) service that we can request for Live Captioning. Basically, they hire someone to view the event remotely and provide a URL to the live captioning feed. Also, please note that any video presentations shown during an event need to have captioning in it. UCIS will also ask for presenter names, program schedule, order of presenters, etc.

lines Event planners and organizers should help to ensure accessibility for participants or attendees with disabilities. The guides below are intended to help event organizers consider engagement of people with and without disabilities in their event. Some sections of the below document provide requirements of events, and others are frameworks in making each event as accessible as possible.

If you have questions, please contact Office of Institutional Equity for support.

is that a person with a disability must be ensured the same access to programs, opportunities, and activities at the University as all others. Existing barriers, whether physical, programmatic, or attitudinal must be removed. Further, there must be ongoing vigilance to ensure that new barriers are not erected.

The University’s efforts to accommodate people with disabilities must be measured against the goal of full participation and integration. Services and programs to promote these benefits for people with disabilities shall complement and support, but not duplicate, the University’s regular services and programs.

Achieving full participation and integration of people with disabilities requires the cooperative efforts of all of the University’s departments, offices, and personnel. To this end, the University will continue to strive to achieve excellence in its services and to assure that its services are delivered equitably and efficiently to all of its members.Event planners and organizers should help to ensure accessibility for participants or attendees with disabilities. The guides below are intended to help event organizers consider engagement of people with and without disabilities in their event. Some sections of the below document provide requirements of events, and others are frameworks in making each event as accessible as possible.

If you have questions, please contact Office of Institutional Equity for support.

UCIS provides Interpreting & CART / Captioning Services for all UConn campuses,

Both in person and/or in a remote capacity (on video platforms).

Step 1: Publicity/Marketing of a livestream event. The coordinator of the event should include information about if an accommodation is needed for a participant of the event. This needs to be on every communication, including digital postings. You can read more on this at: https://accessibility.media.uconn.edu/wp-content/uploads/sites/1994/2023/09/University-of-Connecticut-Guidelines-for-Accessible-Events.pdf

Something like the following should be used in your marketing of event:

If you require an accommodation to fully participate in this event, please contact NAME OF PERSON at PHONE and/or EMAIL by DATE.

Step 2: The second piece to know about a livestream event is that, if you do not know every person that may view it remotely, then you should assume that Live Captioning for the hearing impaired is needed. If you publicized appropriately and did not receive any accommodation requests by the appropriate timeline, you may be able to stream without the Live Captioning.

If you are unsure of accommodations, or you receive one for hearing impaired, fortunately the university has a service that we can request Live Captioning. It is through the UConn Communication Access and Interpreting Services (UCIS). They have a no cost Communication Access Realtime Transcription (CART) service that we can request for Live Captioning. Basically, they hire someone to view the event remotely and provide a URL to the live captioning feed. Also, please note that any video presentations shown during an event need to have captioning in it. UCIS will also ask for presenter names, program schedule, order of presenters, etc.

IT Accessibility Articles and Tools to assist in creating accessible digital content

Accessibility Training: Upcoming Workshops

ITS has an extensive collection of KB articles to help assist you with making your digital content “accessible”. Please visit their IT Accessibility page for the complete collection.

https://uconn.atlassian.net/l/cp/RJvaGvfZ

Here are some selected articles (click above for all articles):

PowerPoint Accessibility https://uconn.atlassian.net/l/cp/VaoZuXvS

Live Captions Using PowerPoint Present Live

How to Create Accessible PowerPoint Presentations

Media and Multimedia Accessibility https://uconn.atlassian.net/l/cp/0ntWupGA

Kaltura Captioning

YouTube Captioning

3Play Media Captions (professional captioning for a fee)

Accessible Digital Signage Guide for Videos (for UConn Carousel Digital Signage)