Individual Storage
OneDrive accounts and the files stored in them are deleted when the user leaves the university (e.g. graduation, academic dismissal, or end of employment). For that reason department files should be stored in that department’s SharePoint site.
Individual storage solutions such as OneDrive allow users to store their documents in an accessible location. By default OneDrive files are not shared, but users have the ability share files for collaboration if they chose.
OneDrive | Enterprise File Service (P: Drive) | |
|---|---|---|
Access Limitations | Any computer, tablet, or smartphone with an internet connection. | Any computer on a UConn campus. Any computer connected through Direct Access or UConn’s VPN. |
How to Access | Office 365 website or through file explorer on your computer. | The P: drive mapped to your computer’s file explorer. |
Encryption | Data is encrypted while stored and during transit to your computer. | Not encrypted. |
Version History | Automatically creates versions while editing. Can recover the last 500 versions. | Creates short-term version every 2-hours. Short-term versions are replaced by daily, weekly, and monthly versions. |
Collaboration and Co-Authoring | Real-time collaboration and co-authoring with team members. | No co-authoring. Cannot share files with other users. |
Storage Location | Microsoft’s cloud servers | Storage servers on Storrs Campus |
Storage Limit | 5 TB (5,000 GB) | 75 GB (expandable to 200 GB on request) |
Individual File Size Limit | 250 GB | 200 GB |
Deletion | Self-recoverable through the OneDrive recycle bin. | Recoverable by ITS. |
More Information about OneDrive
Setting Up OneDrive on a Computer
Shared Storage
Shared storage solutions such as SharePoint allow any user within the SharePoint site to access stored documents by default. Shared storage is preferred for collaborating with team members.
SharePoint | Enterprise File Service (Q: Drive, R: Drive) | |
|---|---|---|
Access Limitations | Any computer, tablet, or smartphone with an internet connection. | Any computer on a UConn campus. Any computer connected through Direct Access or UConn’s VPN. |
How to Access | Office 365 website or through file explorer on your computer. | The Q: or R: drive mapped to your computer’s file explorer. |
Encryption | Data is encrypted while stored and during transit to your computer. | Q drive: not encrypted. R drive: encrypted while stored. |
Version History | Automatically creates versions while editing. Can recover the last 500 versions. | Creates short-term version every 2-hours. Short-term versions are replaced by daily, weekly, and monthly versions. |
Collaboration and Co-Authoring | Real-time collaboration and co-authoring with team members. | No co-authoring. Single user edit lock. |
Storage Location | Microsoft’s cloud servers | Storage servers on Storrs Campus |
Storage Limit | 25 TB (25,000GB) | Unlimited |
Individual File Size Limit | 250 GB | 16 TB |
Deletion | Self-recoverable through the SharePoint site recycle bin. | Recoverable by ITS. |
Creation | Creation request through ITS. |