FindTime is an add-in for Outlook that helps schedule meetings. It uses the calendar availability of invitees to provide several time options for meetings and send those meeting times out as a poll.
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Creating a FindTime Poll in Outlook on the Web
You can use FindTime in an existing email chain or in a new email message.
If you don’t have the FindTime add-in, add it by using the instructions here: Installing FindTime.
Open a new email message or make a reply to an existing message that you wish to find meeting times for.
Add required attendees as message recipients and add optional attendees as CCs.
Click the Find Time button in the toolbar at the bottom of the message.
Adjust the meeting duration and meeting date. Then, select all times that you want to suggest for the meeting. If attendees are unavailable it will be reflected in the times that FindTime suggests.
Click Next.
Enter a location for the meeting and choose whether it will be a Teams meeting or not.
Adjust the poll settings. You can hover over a setting to see more information about it.
Click Add to Email.
A table will be inserted into the email message with the times you selected.
Send the email.
Editing FindTime Polls
After you send out a FindTime poll you can edit the times or add more attendees.
Open FindTime by going to http://findtime.microsoft.com and signing into the dashboard.
From the FindTime dashboard you can edit the meeting duration, cancel the poll, and adjust poll settings.
Click on the poll name to edit attendees and times.
Use the interface to delete suggested times, see how people responded, and edit attendees.
Responding to FindTime Polls
When you receive a FindTime poll you can select which meeting times work for you or suggest another time. Depending on the settings set by the creator of the poll, attendees can also schedule the meeting once a consensus is made.
Click the Options hyperlink in the email received.
A new tab will open with the FindTime poll.
Select which meeting times work for you or suggest a different time.
Click Vote to submit your choices.