UConn SharePoint sites can have external members. An “external user” is anyone who is not using an “@uconn.edu” email address; this includes UConn Health Center (UCHC) and UConn Foundation.
“External Sharing” is required to add external users to a SharePoint site. Reach out to techsupport@uconn.edu to turn on external sharing for your SharePoint site. If “external sharing” is not enabled, you are still able to add external users to the Members list, but they will not be able to access the site.
The external user needs a Microsoft account in order to join the SharePoint site. Microsoft accounts can be created and used for free until the user needs more cloud storage. Your data as a UConn user does not count against an external user’s storage quota.
Adding external users
External users cannot request access to your SharePoint site; they must be added by an Owner of the site.
Navigate to http://outlook.com and sign in with your UConn email and NetID password.
In the left-hand menu, click on the Groups icon. This icon has three people shown.
Find and click on your SharePoint site name in the list of Groups.
Click on Add Members.
Type out the email addresses of those you would like to add to your SharePoint site.
Click Add when you are done.
You may close this popup window now.
Remove existing external members
Removing members is a very similar process to adding them; you must visit the Group in Outlook.
Navigate to http://outlook.com and sign in with your UConn email and NetID password.
In the left-hand menu, click on the Groups icon. This icon has three people shown.
Find and click on your SharePoint site name in the list of Groups.
Click on the Members tab.
Look to the right of the name you wish to remove from the list. Click on the X to remove this user.