Which type of Webex Session should I use?

Faculty, students, and staff using UConn Webex Suite can choose from 4 types of sessions: Personal Room, Scheduled Meeting, Event, and Training.

The difference between session types:

Personal Rooms have a static (unchanging) join link.
Scheduled Meetings each have a unique join link.
Events are for one-way dissemination of information to a large group. For the Cisco Webex official description of Events, see Host Webinars with Events (YouTube).

If you are hosting a public session (including interviews), you may want to use a Scheduled Meeting so that your Personal Room link is not released. Another option is altering your Personal Room Link for the duration of the session(s), and then changing it back afterwards. Review the article Customizing your Webex Profile to learn how.

Webex Session Types and Features

Personal Room Meeting

Static (unchanging) join link makes repeated joins easy.
Does not need to be scheduled; always ready to go with one button.
Two-way communication.
All participants can turn on camera, microphone, and share content.

Scheduled Meeting

Unique joins links.
Must be scheduled and can recur.
Can have unique name (can be named after your class, for example).
Two-way communication.
All participants can turn on camera, microphone, and share content.

Webex Event

Unique join link.
Must be scheduled and cannot recur.
Can have unique name.
One-way communication: webinars, panels, conferences.
Distinct user roles: Host, Panelist, Attendee.

Webex Trainings

While Webex Trainings remain available to you, ITS does not support it.

If you would like to learn more about Trainings, contact Audio Visual Technology Support at techsupport@uconn.edu.

Scenarios

Office Hours

ITS recommends that you use your Personal Room for office hours. Simply post your Personal Room's join link and hours (when students can join) in HuskyCT so that students may find it throughout the semester. For instructions on sharing this information on HuskyCT, see Sharing Webex Information Online.

Online/Hybrid Class

Either Personal or Scheduled Meeting sessions will work for classes. You should review the descriptions above each session type to make your choice.

Be certain of which option you are planning on using so that you send your students the proper link to the session. It can be easy to mistakenly create a Scheduled Meeting and send the link to the students but then open up your Personal Room on the day of class.

For more information about Webex online/hybrid teaching, review the article, Teaching an Online Class with Webex.

Department Meetings

Either Personal or Scheduled Meeting sessions will work for department meetings. You should review the session descriptions above each session type to make your choice.

If you have any questions or would like more information, contact Audio Visual Technology Support at techsupport@uconn.edu.

One easy way to tell if a meeting is using a Personal Room is to check if the join link ends in a NetID, a name, a real word, or department abbreviation.

Example: https://uconn-cmr.webex.com/meet/abc12345

All Scheduled Meetings have unique and randomly generated Join Links. They are very long and contain many random characters. These meetings do not auto-lock like Personal Rooms do.

Example: https://uconn-cmr.webex.com/uconn-cmr/j.php?MTID=m9fec6050444cd9364a