UConn faculty, staff, and students have multiple options of sharing files with others who are, or are not, a member of the university. Sharing files through OneDrive is an easy and secure way to share information, collaborate on Microsoft365 Microsoft 365 files in real time, and keep version history.
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UConn OneDrive accounts have “external sharing” enabled by default. This setting allows users to share files and folders with those who do not have an “@uconn.edu” email address. Users sharing files can choose whether the recipients can alter the files by giving them edit access or can simply view the files in a read-only state.
Check out this guide to learn more: Share OneDrive Files Outside UniversityThe process for sharing with @uconn.edu email addresses is the same for public email addresses. To see the experience of an external user, visit: Access a Shared File as an External User
Note: This is in contrast to SharePoint where users must request that ITS enable “external sharing” for their SharePoint site. This setting may be enabled or disabled at any time.
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Anyone with an “@uconn.edu” email address is considered “internal” to UConn OneDrive accounts. Users sharing files can choose whether the recipients can alter the files by giving them edit access or can simply view the files in a read-only state.
Check out this guide to learn more: Share Files/Folders in OneDrive
Website vs. Desktop interface
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Note: If you are using a Linux operating system, there is no official OneDrive client. Visit this guide to learn how to connect a Linux computer: Set Setting up OneDrive on Linux. Chromebooks run a version of Linux and therefore Chromebook users must use the website to access their files.
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Share OneDrive Files/Folders from the Website
If you are on a computer that you do not own, say, a coworker’s laptop, you should use the OneDrive website to access your files. Remember to log out when you are done!
Send OneDrive Items in Outlook - Encrypted File Transfers
Items in OneDrive can be included directly in emails without the need to download them first.
Share OneDrive Files Within Microsoft 365 Apps
Use the Share button in these apps to easily share your file.
Learn how to ask another user to send you files.
Learn how to respond to a file request.
OneDrive Files - Shared with Me
Learn how to access the items shared with you, and the items you have shared.
Set an Expiration Date for Files Shared on OneDrive
Learn how to set your shared access to expire on a certain date.
Remove Manage Access to Shared Items in OneDrive
Learn how to remove all, or some, access to your item in OneDrive.
Share Files Between OneDrive and SharePoint
If you have files that you were working on independently, but now wish to move into a SharePoint, doing so is easy.
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