This article covers what will change with your NetID, university email, and access to key student systems once you graduate or leave the University and when to expect those changes to happen.
NetID, Google, and Microsoft 365
After you graduate or leave the University, your NetID will be deactivated, and you will lose access to IT services, including Google and Microsoft 365, and any university-provided software you downloaded with your NetID credentials. When you leave UConn, your access to key student systems will change. These systems include your university email and services that use your NetID for access. This article provides an outline of what you should expect and what steps you may consider taking to preserve data.
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NetID
What will change?
Your NetID will be deactivated. This means you will lose access to most university-provided software that was accessed, licensed, or activated with your NetID.
When will this happen?
This change does not go into effect immediately. Information Technology Services (ITS) will send a message to your UConn email after you graduate. When you receive this message, you will have approximately 60 days before your account is deactivated and your UConn email and drive data are deleted.
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Previously, alumni retained access to their UConn Google Workspace mailbox and data after they graduated. We could extend this access because Google offered educational institutions free and unlimited storage. This changed in 2022 when Google unilaterally changed their terms and conditions and moved to a fee-based model. This change, in addition to ongoing issues with offering two similar platforms, prompted the University to move Google Workspace services to Microsoft 365. This transition will occur in 2024.
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What will change?
You will lose access to your university-provided email inbox. Your data will be deleted and will not be recoverable. You will not be able to send or receive email from your UConn email inbox.
When will this happen?
You will lose access when your NetID is deactivated. See above for the timeline.
How can I preserve data?
You should move any data stored on the Google Workspace your Outlook account to personal storage. Google provides two tools for migrating data from your UConn Google account:
Google Transfer Tool: This tool allows you to transfer your UConn Google email and Drive data to a personal Google account: Transferring data from UConn Google account to a personal Google account
Google Takeout: Takeout can download the contents of your Google Drive to your PC or transfer the data to OneDrive, Dropbox, or Box. Log in to takeout.google.com with your UConn account. Learn more by reading this guide: Using Takeout to Export Google Workspace Data
You You can export your mailbox to an Outlook Data File (.pst). For instructions, see this article: Exporting email from Outlook (classic)
UConn graduates will have the opportunity to opt in to have your University of Connecticut email address forward mail to a personal email account after graduating. Any email sent to the UConn address is automatically forwarded to this personal inboxinto a forwarding service where any email sent to their UConn email address is automatically forwarded to a personal mailbox of their choice. This service is intended to assist you in transferring external accounts (ex. LinkedIn, Spotify) from your UConn email address to a personal account. You should not rely on it to indefinitely forward email. Information about the forwarding service is available here: Alumni Forwarding Service
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Microsoft 365
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What will change?
You will lose access to all 365 apps (Word, Excel, OneDrive, etc.) when they you graduate. After graduating, you will receive an email with a timeline of how long you have access to your OneDrive in order to download files you wish to keep. If you have the chance, This includes access to the apps, as well as any data stored in your OneDrive. This data will be unrecoverable after deletion.
When will this happen?
You will lose access when your NetID is deactivated. See above for the timeline.
How can I preserve data?
ITS recommends you browse your files and download files/take note of files you wish to keep before your graduation. Learn more with our You can learn how to export your OneDrive data using this guide: Export Data out of OneDrive guide.
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HuskyCT
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What will change?
You will continue to have access to HuskyCT until your NetID is deactivated. During this time period, you will be listed as an “inactive student.”, but you may lose access to the course content hosted on it. Access to old courses is dependent on the instructor. If they have left the course available to you
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or
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open it, you will be able to access it. You can access resources on the Institution page.
When will this happen?
Courses are typically made unavailable about 4 weeks after the semester ends.
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Student Administration System
What will change?
Your access to certain systems will change according to your status. Since you aren’t active for a current or upcoming semester, you will lose the ability to register for classes and other similar functions.
Most undergraduate and graduate students can access their records (e.g., transcripts, tax information) as alumni by logging into Student Admin. Even when you are no longer an active student and you cannot log in to other systems, you can still use your NetID credentials to sign in to Student Admin.
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Your data stored in Student Admin remains there indefinitely.
When will this happen?
You will lose access when your NetID is deactivated. See above for the timeline.
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Other services
School or department-specific services and software
Most services become inaccessible after graduation. Some schools and programs such as the School of Business and College of Engineering provide access to various services and software for students enrolled in their classes. If you need to inquire about a service not listed here, you should reach out to the IT contact for the school, program, or department that granted you the access.
LastPass password manager
You will lose access to LastPass. Active students have access to a LastPass business account that is similar to the consumer account tier “Families,” which allows them to share their account with 5 other who will also have premium features (Families users cannot see others' passwords unless manually shared). If you have activated the optional personal account inside of your UConn business account or have activated any of the family accounts, you will need to decide how you proceed. You can pay to continue using LastPass in the Families capacity after you separate from the university, or you can reduce your service to a free LastPass account (no “family” members). It is against policy to export UConn-associated passwords along with your personal account’s passwords.
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Returning to UConn in the future
If you return to UConn in the future as either a student or employee, you will regain access to relevant systems depending on your affiliation. You will receive the same NetID and email address that you previously had, but the data stored from your time as a student will not be preserved. If you return as an employee, you will lose eligibility for the alumni forwarding service, even if you return as a student later on.
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