Faculty, staff, and students may have users request access to certain folders instead of the entire SharePoint site by carefully accepting the Access Request.
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Typically users will Request Access to the entire SharePoint site, or the site/folder will be manually shared with them by an Owner of the site. Follow this guide if you would instead like users to Request Access to only a folder or a group of foldersFollow this guide when you receive an Access Request to your SharePoint site from a user who is someone who does not need, or should not have, full access to your site. Using the instructions below, you will place them directly into a previously-made custom SharePoint group. This grants them appropriately restricted access. |
How will this work?
If a user visits a SharePoint site that they do not have access to, they cannot Request Access to anything other than the entire site ; (i.e. they cannot Request Access to a subset of the data). To work around this, you will create a User Group and only accept access requests from the their access request by following a specific process in your web browser instead of using the notification email that you receive.
1) Create a User Group
Create If you have not already, create a User Group that has access to only the folder(s) that are appropriate.
For help in creating a User Group, visit: Create SharePoint User Group
Set the group’s permission level: Manage Folder Permissions in SharePoint using User Groups
This new User Group may gain permissions to other folders upon creation. Visit your root folders to ensure this group does not have access to folders that those users should not be accessing.
2)
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Accept access requests using a specific process
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When you receive an email notification of someone requesting access to your site, and they should be in the new User Group you have created, do not use the email to accept their request. |
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