UConn faculty, staff, and students may access SharePoint sites through their OneDriveusing different methods. This guide will present the different methods and explain their differences.
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When students graduate or when faculty/staff separate from the organization, they will lose access to their SharePoint sites. |
Where to access your SharePoint files
ITS recommends accessing your files through the OneDrive App or the OneDrive website.
Options
Both SharePoint and OneDrive use the same OneDrive app on your computer.
Following the guide below, users will be able to access a SharePoint site through their OneDrive.
Add shortcut to OneDrive
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Add a Shortcut to OneDrive: places your SharePoint sites inline with your OneDrive folders for ease of use.
Sync SharePoint site: Required for connecting to non-UConn SharePoint sites. Similar to the above method but displays SharePoint in a more visually discrete manner on your computer.
Web browser: access your files without any software, useful for public computers. Visit s.uconn.edu/sharepoint
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to access your files.
Add shortcut to OneDrive
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This SharePoint site is now visible from your OneDrive.
It can be accessed from your OneDrive App on your computer and from the OneDrive website.
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Repeat this process if you are a part of multiple SharePoint sites.
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- Recommended
Adding a shortcut to your SharePoint in OneDrive is a set-it and forget-it method that ITS recommends. There will be a link to your SharePoint within your OneDrive; this means every computer you link to your OneDrive will also
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be linked to your SharePoint sites.
Optional
You may rename this shortcut if you like. Since this shortcut is only a link, you can change the name without effecting the destination of the shortcut.
At s.uconn.edu/onedrive, click on My Files in the left hand menu.
Find the shortcut you have added. The folder icon of the shortcut will have a chain link on it, as shown further down this guide.
Right click on the shortcut and choose Rename.
You will also notice that this context menu says “Remove” instead of “Delete”. This is a further reminder that this item is only a link to SharePoint; it is not a folder itself. Choosing the Remove this item will remove it from your OneDrive without effecting any of the files in the SharePoint.
What does this shortcut look like on my computer?
Log in to your computer.
Windows: From your desktop, open File Explorer by clicking the icon, using the keyboard shortcut (Windows Key + E), or searching for it in the Start menu.
macOS: Open Finder by clicking on the icon or by pressing Command + Spacebar on your keyboard and searching for Finder.
Click on OneDrive in the left-hand menu.
You will now see your SharePoint(s) among your OneDrive folders. These SharePoint folders will have a chain link icon.
Open this folder and access your SharePoint files as if they were on your computer.
What does this shortcut look like on the website?
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Navigate to s.uconn.edu/onedrive and click on My Files in the left-hand menu.
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Look for a “Documents - [SharePoint site name]” folder.
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Shortcuts to a SharePoint will have a chain link icon over the folder icon to let you know it is a link to another space.
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This process must be repeated for every SharePoint site however it will propagate to every computer you are signed into.
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“Sync” SharePoint to your Computer
This method is required if you wish to connect to a SharePoint site hosted by another university or company. The SharePoint website has a “sync” button that connects your computer to your SharePoint site. “Syncing” in this context will have your SharePoint files appear separately from your OneDrive files.
This process must be repeated for every SharePoint site on each of your computers.
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Installing OneDrive on your computer
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Both SharePoint and OneDrive use the same OneDrive App
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Use the SharePoint website
The website is a great tool when you are using a friend’s, or a public, computer. The website gives you full access to your files without any required software.
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If you are on a shared computer, be sure to sign out of the website when you are done! |
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