Users can complete a Transfer of Funds (TF) eDoc through Kuali Financial Systems (KFS).
Overview
The Transfer of Funds document is used to transfer funds (cash) between accounts. This document:
- May need to be completed in conjunction with a Budget Adjustment (BA) or a Single-Sided Budget Adjustment (SSBA).
- Moves cash/fund balances from one account to another.
- Should be used between similar Sub-Funds and Fund Groups.
Can only use the following transfer object codes:
Info
See the table in the Intrafund Transfers Between Sub-Funds section below.
Searching for an Account's Sub-Fund
- Navigate to the Main Menu.
- Click on Chart of Accounts.
- Select Account.
- Enter search criteria to look up the account. The Sub-Fund will be listed in the results, as shown in the example below.
- Click on the account number to open the Account Inquiry. The Sub-Fund is also listed on the Accounts Details tab.
To view the Fund Group’s Sub-Fund, click on the Sub-Fund Code.
Note
For a list of all Transfers that are allowed between Sub-Funds, review the Transfers Between Sub-Funds section below.
- Navigate to the Accounting menu.
- Under the Activities heading, select Transfer of Funds.
You will be directed to the Transfer of Funds Document Overview section. Enter a description in the Description field.
Info
The description you enter will appear in the action list of the approver and in eDoc searches and often in the transaction detail.
Warning
Do not use the document type as the description. Provide a brief title of the movement of funds.
- Scroll down on the page to enter the following required fields in the Accounting Lines section:
- Chart
- Account Number
- Object
- Amount
Click on the green plus sign icon () to add the line.
Note
The FROM and TO lines must balance. You can import the lines instead of manually entering them.
Transfers Between Sub-Funds
The following Transfers between Sub-Funds are allowed:
Sub-Fund | Sub-Fund Description | Fund Group | Restricted or Unrestricted? | Allowable Transfers To/From |
---|---|---|---|---|
OPAUX | Operating Fund – Auxiliary Enterprises | CU | Unrestricted | OPAUX, OPOTF, OPOTP |
OPOTF | Operating Fund – Non-State / Tuition Fiscal Accounts | CU | Unrestricted | OPOTF, OPAUX, OPOTP |
OPOTP | Operating Fund – Non-State / Tuition Project Accounts | CU | Unrestricted | OPOTP, OPAUX, OPOTF |
OPTUI | Operating Fund – State / Tuition Funded 2-Ledger Accounts | CU | Unrestricted | OPTUI |
UNRSF | Unrestricted Sponsored Programs Fiscal Account | CU | Unrestricted | UNRSF, UNRSP |
UNRSP | Unrestricted Sponsored Programs Project Accounts | CU | Unrestricted | UNRSP, UNRSF |
RSNSF | Restricted Non-Sponsored Programs Fiscal Accounts | CR | Restricted | RSNSF, RSNSP |
RSNSP | Restricted Non-Sponsored Programs Project Accounts | CR | Restricted | RSNSP, RSNSF |
RSTSP | Restricted Sponsored Programs (TFs in RSTSP should only be done by Sponsored Programs staff) | CR | Restricted | RSTSP |
PLEQP | Unexpended Plant – Bond Construction | UP | Restricted | No Transfers – BAs only within PLEQP |
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