Transfer of Funds

Users can complete a Transfer of Funds (TF) eDoc through Kuali Financial Systems (KFS).

Overview

The Transfer of Funds document is used to transfer funds (cash) between accounts. This document:

May need to be completed in conjunction with a Budget Adjustment (BA) or a Single-Sided Budget Adjustment (SSBA).
Moves cash/fund balances from one account to another.
Should be used between similar Sub-Funds and Fund Groups.
Can only use the following transfer object codes:

Ledger Type	Transfer In	Transfer Out
2-Ledger – Permanent
Within the Same School / College / Unit	3206	3306
Outside the School / College / Unit	3207	3307
2-Ledger – One-Time
Within the Same School / College / Unit	3208	3308
Outside the School / College / Unit	3209	3309
Non-2-Ledger Accounts
Within the Same School / College / Unit	3200	3300
Outside the School / College / Unit	3201	3301

Info

See the table in the Intrafund Transfers Between Sub-Funds section below.

Navigate to the Main Menu.
Click Chart of Accounts.
Select Account.
Enter search criteria to look up the account. The Sub-Fund will be listed in the results, as shown in the example below.
Click on the account number to open the Account Inquiry. The Sub-Fund is also listed on the Accounts Details tab.
To view the Fund Group’s Sub-Fund, click on the Sub-Fund Code.
Navigate to the Accounting menu.
Under the Activities heading, select Transfer of Funds.
You will be directed to the Transfer of Funds Document Overview section. Enter a description in the Description field. The description you enter will appear in the action list of the approver and in eDoc searches and often in the transaction detail.

Warning: Do not use the document type as the description. Provide a brief title of the movement of funds.
Scroll down on the page to enter the following required fields in the Accounting Lines section:
- Chart
- Account Number
- Object
- Amount
Click on the green plus sign icon () to add the line.

Note: The FROM and TO lines must balance. You can import the lines instead of manually entering them.

The following Transfers between Sub-Funds are allowed:

Sub-Fund	Sub-Fund Description	Fund Group	Restricted or Unrestricted?	Allowable Transfers To/From
OPAUX	Operating Fund – Auxiliary Enterprises	CU	Unrestricted	OPAUX, OPOTF, OPOTP
OPOTF	Operating Fund – Non-State / Tuition Fiscal Accounts	CU	Unrestricted	OPOTF, OPAUX, OPOTP
OPOTP	Operating Fund – Non-State / Tuition Project Accounts	CU	Unrestricted	OPOTP, OPAUX, OPOTF
OPTUI	Operating Fund – State / Tuition Funded 2-Ledger Accounts	CU	Unrestricted	OPTUI
UNRSF	Unrestricted Sponsored Programs Fiscal Account	CU	Unrestricted	UNRSF, UNRSP
UNRSP	Unrestricted Sponsored Programs Project Accounts	CU	Unrestricted	UNRSP, UNRSF
RSNSF	Restricted Non-Sponsored Programs Fiscal Accounts	CR	Restricted	RSNSF, RSNSP
RSNSP	Restricted Non-Sponsored Programs Project Accounts	CR	Restricted	RSNSP, RSNSF
RSTSP	Restricted Sponsored Programs (TFs in RSTSP should only be done by Sponsored Programs staff)	CR	Restricted	RSTSP
PLEQP	Unexpended Plant – Bond Construction	UP	Restricted	No Transfers – BAs only within PLEQP