Timecard - Dept Admins

Dept Admin Menu

1. Update Settings. Change and activate Dept Contact. Change and activate KFS Account Number. Select and activate Timecard Entry Type (Standard or Punch In/Punch Out). Select and activate Workstation Restriction if you need to restrict students from entering time. Enter the IP address of the machine. The machine needs to have a static IP address. You can enter multiple, separating them by a comma.

2. Create Sub-Depts. You need at least one. It can be called anything you want. This allows you to group students.

3. Create Jobs. You need at least one. It can be called anything you want.

4. Create Employees. Add Employees by entering their NetID. 

   1. Departments tab: select a Sub-Dept for them. 

   2. Jobs tab: select a Sub-Dept, Job, Barg Unit, and Empl Rcd. 

      1. If Barg Unit and Empl Rcd are not in the drop-downs, look at the report, CoreCT Report. It will show the students with the KFS Account Number you entered in Settings.

Timecards Menu

1. Review. This screen will primarily be used by those individuals that you have been defined as a supervisor. Once a student enters time, you’ll be able to view, edit and approve the entry from this screen.

2. Review All. This screen is used by the Dept Admins. You will be able to view, edit, and approve the entry from this screen.

3. All entries must be rectified, approved and the file locked by 9:30 am Friday, the day after the pay period ends.

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