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Faculty, students, and staff can view various articles regarding the use of basic features offered by Outlook – both on the desktop and web applications. 

Accessing Outlook on Web

  1. Go to the UConn email website. 

  2. Click orange Office 365 button, then click Outlook Email.

  3. Log in using your firstname.lastname@uconn.edu email and NetID password, and then click Sign In.

  4. You will be prompted to "Stay signed in?" Click Yes if you would like your login to be stored in your browser or No if you do not want your login to be stored in your browser.

Creating Email Messages

  1. Click New Email or press Ctrl + N. 

  2. If multiple email accounts are configured in Microsoft Outlook, the From button appears and the account that will send the message is shown. To change the account, click From and pick the account.

  3. In the Subject box, type the subject of the message.

  4. Enter the recipients' email addresses or names in the To, Cc, or Bcc boxes. Separate multiple recipients with a semicolon. To select recipients' names from a list in the Address Book, click To, Cc, or Bcc, and then click the names that you want.

As you start typing a recipient's name, Outlook will suggest the names of people you have emailed before. Those you have emailed most recently will be listed as Recent People, and those you have emailed less frequently will appear as Other Suggestions. You can pick a name from the list, type a full name or email address, or click To, Cc, or Bcc to select a name or names from the address book.

Attaching a File to an Email

Faculty, students, and staff can attach files to their emails in Outlook. 

  1. Click Attach File to add an attachment.

    1. Alternatively, you can click Attach Item to attach Outlook items such as email messages, tasks, contacts, or calendar items.

  2. After you finish composing your message, click Send.

If you cannot find the Send button, you may need to configure an email account.

If you do not like the font or style on your email message, you can change the way it looks. It is also a good idea to check the spelling in your message before sending it.

Managing Email Attachments

Apple Mail

For faculty, students, and staff seeking information about managing their Outlook Email attachments.

 Saving a Single Attachment

  1. Open Apple Mail  or Outlook for Mac.

  2. Locate the email that you wish to download the attachment from and open it.

  3. Right-click the attachment you want to save and select Save Attachment.

  4. Choose a folder and click Save.

 Saving Multiple Attachments

  1. Open Apple Mail  or  Outlook for Mac.

  2. Locate the email that you wish to download the attachment from and open it.

  3. Click  File and choose Save Attachments…

  4. Select a destination to save the attachment to and choose Save.

 Removing Attachments

  1. Click Message.

  2. Choose Remove Attachments.

In Apple Mail, you can only remove all attachments in an email – not individual attachments.

Mac

This article is for faculty, students, and staff seeking information about managing their Outlook Email attachments.

 Saving a Single Attachment

  1. Select email message whose attachments you would like to save/remove.

  2. Click on the v symbol next to the attachment.

  3. Click Save As.

  4. Click a folder location, and then click Save.

 Saving All Attachments

  1. Select the email message containing the attachments you would like to save/remove.

  2. Click Download All.

  3. Click a folder location, and then click OK. 

 Removing Attachments

  1. Click on the v symbol next to the attachment to open a drop-down menu. 

  2. Click Remove.

  3. Click Delete.

To remove multiple attachments,

  1. Navigate to Message > Attachments > Remove All.

  2. Click Delete.

Windows

This article is for faculty, students, and staff seeking information about managing their Outlook Email attachments.

 Saving One Attachment

  1. Select the email message whose attachments you would like to save or remove.

  2. Click on the attachment in the Reading Pane or in the open message.

  3. On the Attachment tab, in the Actions group, click Save As. You can also right-click the attachment and click Save As.

  4. Click a folder location and click Save. 

For RTF-format attachments, you must right-click the attachment and click Save As.

 Saving All Attachments

  1. In the Reading Pane or in the open message, click an attachment.

  2. On the Attachment tab, in the Actions group, click Save All Attachments.

  3. In the Save All Attachments dialog box, click OK.

  4. Click a folder location, and then click OK.

For RTF-format attachments, you must navigate to File > Save Attachments and then click OK.

 Removing Attachments

  1. Select the attachment you want to remove.

  2. Click Remove Attachment.

  3. In the warning dialog box, click Remove Attachment.

To remove multiple attachments,

  1. Click Select All.

  2. Click Remove Attachment.

  3. In the warning dialog box, click Remove Attachments.

Spell-Checking Emails in Outlook

This article is for faculty, students, and staff seeking information regarding how to edit their composed emails using Outlook's spell-check feature. 

 Outlook Web App (Windows)

Office 365 Web Access does not have an internal spell-check feature. Instead, it is based on the browser you are currently using. If your browser finds a spelling error, it indicates the error with a red underline. To fix the error, simply right-click on the red underlined word and it will bring up a list of spelling alternatives. Browsers that have spell-check turned on by default include Chrome, Safari, and Firefox. 

To turn on spell-check for Internet Explorer, 

  1. Press the Alt key to display the menu bar.

  2. Click Tools, and then select Manage add-ons.

  3. Select Spelling Correction from the list of Add-on Types.

  4. Check the box to Enable spelling correction, and then click Done.

 Outlook Desktop App

To turn on Spell-Check Individual Message in Outlook,

  1. Click the Review tab. 

  2. Click on Spelling & Grammar.

To turn on Automatic Spell-Check in Outlook,

  1. Click File  >  Options  >  Mail.

  2. Under  Compose messages, check Always check spelling before sending.

 Outlook Desktop App (Mac)

To spell-check an Individual Message in Outlook,

  1. Click Edit.

  2. Select Spelling & Grammar > Spelling & Grammar.

To turn on Automatic Spell-check in Outlook:

  1. Click Outlook  >  Preferences  > Spelling & Grammar.

  2. Make sure both Check spelling as you type and Check grammar as you type are checked.

 Apple Mail

To spell-check an Individual Message in Outlook, 

  1. Click Edit.

  2. Select  Spelling & Grammar > Show Spelling & Grammar.

To turn on Automatic Spell-Check in Outlook,

  1. Click Mail  >  Preferences  >  Composing.

  2. Under the Check spelling dropdown, select either as I type to check spelling as you write your messages or when I click send to check your spelling right before the email is sent. 

Turning on the BCC Box in Outlook

BCC, which stands for "Blind Carbon Copy," is a way of sending emails so that recipients are unable to see those included through BCC. Faculty, students, and staff can enable the BCC box in their Outlook emails when composing and sending emails. 

To enable the BCC box for the current and all future messages,

  1. Click Options. 

  2. In the Show Fields group, click BCC. Doing so will enable the BCC box, allowing you to privately add other recipients to the email message. 

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