Advisors can use the College Scheduler tool to generate and share possible class schedules for their advisees in preparation for registration. College Scheduler allows advisors and students to build an ideal schedule based on campus, term, subject, times of day, and desired breaks.

Once a student chooses an optimal schedule, they can enroll in those courses directly using the College Scheduler tool when their enrollment appointment (also known as a pick time) arrives.

Launching the College Scheduler through Advisee Details

1. Log in to your Student Administration System account.

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2. Click the NavBar icon.

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3. Click the Navigator button from the menu.

4. Click the Self Service tab. 

5. Click the Advisor Center tab.

6. Click the My Advisees tab.

7. Click on View Student Details on the student’s row in the My Advisees table.

8. In the Advisee Student Center, click the Scheduler Builder link under Academics.

9. Click Open Scheduler Builder.

10. The College Scheduler tool will open in a new tab. Select the appropriate Term followed by Save and Continue.

11. From the list of available options, select the appropriate Campus(es) followed by Save and Continue.

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Building a Schedule for your Advisee

1. On the following page, information such as Course Status, Sessions, Term, Campuses, and Instruction Modes will display.

   1. To modify any of this information, click the corresponding Change button.

   2. Once you click Change, you will be redirected to the list of available options. Make an appropriate selection and then click Save to return to the Build Schedule page.

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Adding Courses

1. Select Add Course from Build Schedule tab on the College Scheduler homepage.                                      

    

2. There are five ways to select courses and add them to a schedule, namely by Subject (default), Course Attribute, My Planner, Class Number, or Instructor.

    

   ________________________________________________________________________________________________________________  Regardless of the chosen Add option, once you have completed adding all of your courses, return to the College Scheduler homepage by clicking Go Back To Generate Schedules.

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3. Once you have added all desired classes, select Go Back To Generate Schedules to return you to the College Scheduler homepage and review all of your added courses.

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Adding Breaks

The College Scheduler allows you to build breaks into an academic schedule. For example, if the student has a part-time job in the mornings three days a week from 7 – 10:30 am, their job can be included as a break in their schedule, which will generate schedules with classes that begin at 11 am or later on those days.

1. To add a break, select Add Break.                                                                                                                                     

2. Indicate the specifics of the break, including times, frequency, and duration of the break sessions, and then select Add Break.

3. You are automatically returned to the Build Schedule page where you will see the break you added.

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Generating Possible Schedules

Once courses and breaks (if desired) have been added, College Scheduler can generate possible schedules using the courses and breaks specified.

1. From the main College Scheduler page, click Generate Schedules under the Schedules section.

2. You may receive a message that College Scheduler was unable to generate possible schedules. If that happens, try adjusting one or more of the courses and/or breaks.

3. After making adjustments, click Generate Schedules again.

4. Click View Possible Schedule next to the options that appear.                                                                     

5. Review possible schedules until you identify your preferred option.                                                              

6. Click Validate to inform you of whether the student will be permitted to enroll in the classes you have selected. Reasons for being prevented from enrolling in a class include:

   1. The class has a prerequisite.

   2. There is a reserve capacity (cap) tied to a class.

   3. The instructor requires prior consent before enrolling in the class.

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Emailing a Potential Schedule to your Advisee

Once you identify a desired schedule, you can email this schedule to your advisee.

1. From your chosen Potential Schedule, click Email.

2. Enter the fields in the Send Schedule via Email modal window that appears. Click Email Schedule.

3. To exit the student’s College Scheduler, close the College Scheduler tab in your browser.

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