Users can complete a Budget Adjustment (BA) eDoc in Kuali Financial Systems (KFS). The Budget Adjustment document moves the budget from one object code to another in a single account. It also moves the budget into sub-accounts within the same account.
Accounts in a BA must follow the same sub-fund rules as transfers.
The Year-End Budget Adjustment (YEBA) is used in July to adjust the previous fiscal year’s budget. Budget Adjustments within the RSTSP Sub-Fund should only be initiated by Sponsored Programs staff.
- Navigate to the Budget menu.
- Click on Budget Adjustment.
Enter a description in the Description field. The description you enter will appear in the approver’s Action List and in eDoc searches. It will often also appear in the transaction details.
Warning
Do not use the document type as the description. Provide a brief title of the adjustment taking place.
- In the Accounting Lines, complete the following required fields:
- Chart
- Account Number
- Object
- Amount
- Click the green plus sign icon (
) to add the line. - In the FROM/DECREASE section, select the account and object code from which the budget should be reallocated.
In the TO/INCREASE section, select the account and object code to which the budget should be reallocated.
Tip
You can change a budget permanently. To do so, enter amounts in both the CURRENT AMT AND BASE AMT fields.
The Base Budget can only be adjusted in whole dollars; KFS will automatically round and remove decimals.
The Base Budget should only be adjusted on accounts in the OPTUI Sub-Fund.
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