Users can complete a Budget Adjustment (BA) eDoc in Kuali Financial Systems (KFS). The Budget Adjustment document moves the budget from one object code to another in a single account. It also moves the budget into sub-accounts within the same account.
Accounts in a BA must follow the same sub-fund rules as transfers.
The Year-End Budget Adjustment (YEBA) is used in July to adjust the previous fiscal year’s budget. Budget Adjustments within the RSTSP Sub-Fund should only be initiated by Sponsored Programs staff.
- Navigate to the Budget menu.
- Click on Budget Adjustment.
Enter a description in the Description field. The description you enter will appear in the approver’s Action List and in eDoc searches. It will often also appear in the transaction details.
Warning: Do not use the document type as the description. Provide a brief title of the adjustment taking place.
- In the Accounting Lines, complete the following required fields:
- Chart
- Account Number
- Object
- Amount
- Click the green plus sign icon () to add the line.
- In the FROM/DECREASE section, select the account and object code from which the budget should be reallocated.
In the TO/INCREASE section, select the account and object code to which the budget should be reallocated.
Tip: You can change a budget permanently. To do so, enter amounts in both the CURRENT AMT AND BASE AMT fields.
Note:The Base Budget can only be adjusted in whole dollars; KFS will automatically round and remove decimals.
The Base Budget should only be adjusted on accounts in the OPTUI Sub-Fund.
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